Administrator to the CEO

2 weeks ago

London, United Kingdom Huntress Full time

Merrifield Consultants are delighted to be partnering with a fantastic charity who are in search of an experienced Administrator to support the CEO.

As an Administrator to the CEO, you will have the opportunity to create new processes and provide administrative and financial support. This candidate will need to be confident in processing and authorising payments and support the CEO with any requirements needed.

Job Title: Administrator to the CEO

Organisation: Charity

Salary: £35,000/pa

Contract: Temp to Perm

Location: London (Hybrid)

Responsible To: CE0

Closing Date: Thursday 15th

Interviews: 21st August

Required: CV

Responsibilities:

  • Respond to and follow up all day-to-day enquiries about the IC, ensuring swift and accurate responses.
  • Deal with client enquiries ensuring their needs are met sensitively and appropriately.
  • Monitor the efficiency and effectiveness of organisational systems and working practices making recommendations for improvement to the CEO.
  • Ensure procurement of goods and services within budget.
  • Ensure all invoices and expenses are processed for payment in line with IC's policies.
  • Check invoices are correct before they are authorised by the CEO or management team.
  • Provide the Finance Officer with the information they require to undertake their role.
  • Maintain effective computerised and paper-based filing systems to meet the needs of IC, including management of confidential client files and records.
  • Create and keep up-to-date organisational databases and produce standard reports as required by the CEO and management team.
  • Ensure the smooth running and operation of the office, providing administrative support to each project as required.
  • To manage office supplies for the staff team.
  • To be responsible for the use and upkeep of the premises in line with leasing arrangements; ensure all maintenance and repairs are carried out and that the offices are clean and welcoming.
  • Collate and complete, when necessary, accident and incident reports, and recommend appropriate action to prevent future occurrences.
  • Take all possible steps to ensure the safety and confidentiality of service users, staff and stakeholders.
  • Be self-servicing and work flexibly as a member of the team.
  • To maintain appropriate confidentiality at all times.

CEO Support

  • Co-ordinate monthly staff meetings and other project meetings, providing accurate minutes of these as required, arranging refreshments, and assisting in the preparation and distribution of papers and ensuring all pending issues are followed up.
  • Compile reports as required by the CEO and present findings accordingly.
  • Support project fundraising including liaising with funders and assisting with reports to donors.

Skills/Experience Required:

  • Experienced in delivering high quality, service user focused administrative services.
  • Able to work independently, with sound judgement, good time management and prioritisation skills. Consistent attention to detail and ability to work to deadlines is critical.
  • Experience of managing a high volume, dynamic workload with multiple competing priorities.
  • Experience of monitoring, administering and maintaining financial systems.
  • Experience of developing, maintaining and reporting from databases, specifically Salesforce.
  • Use computer packages to a high standard, including Microsoft Word, Excel, Outlook Access and Power Point and extensive use of the internet.
  • The ability to problem solves, seeking appropriate support where necessary.
  • Ability to model interpersonal communications which is clear and be friendly, approachable and have a 'can-do' attitude.

Preferred:

  • Practical of developing and implementing new administration systems.
  • Knowledge of and commitment to faith-based organisations and sympathy to their ethos

Please apply today or contact Leah Mikkides at Merrifield Consultants if you have any questions,

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

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