Temporary Ea to CEO

5 months ago


London, United Kingdom The Maine Group Full time

Temporary EA to CEO

£30 - £35ph

Office based, Soho, London

Key duties:

- Calendar Management: Proactively manage the CEO’s calendar, schedule appointments, and coordinate meetings, ensuring optimal time allocation and efficient use of resources.
- Inboxes: To assist the CEO in managing their inbox.
- Support for other management: potential to support the other members of the senior management team.
- Personal Management: Assisting the CEO’s personal and external commitments to either manage or allocate time appropriately.
- Travel Arrangements: Plan and coordinate all travel arrangements, including flights, accommodations, and transportation, for the CEO and other executives as required.
- Meeting Coordination: Prepare meeting agendas, collate relevant documents, and ensure all necessary materials are provided to participants in a timely manner. Attend meetings, take minutes, and follow up on action items as required.
- Document Preparation: Draft, edit, and format various documents, including reports, presentations, and contracts.
- Ensure accuracy and consistency in all materials produced. Receiving dictations and effecting the requests. Support on the Board and Inventor presentations.
- Project Support: Assist the CEO in managing and executing various projects, tracking progress, and ensuring deadlines are met. Conduct research and provide comprehensive summaries when needed.
- Confidentiality: Handle sensitive and confidential information with discretion and maintain a high level of professionalism in all interactions.
- Office Management: Coordinate and oversee administrative tasks within the CEOs office, including maintaining supplies, managing expenses, and handling invoices.

Experience required:

- Extensive experience as an Executive Assistant, preferably supporting C-suite executives or senior partners.
- Excellent verbal and written communication skills, with the ability to interact professionally and confidently with individuals at all levels.
- Exceptional organisational abilities with the capacity to multitask.
- Demonstrated ability to handle confidential and sensitive information with discretion and maintain strict confidentiality.
- Proficient in using Google Suite (Doc, Excel, PowerPoint, GMail) and other relevant software.
- Strong ability to design and build board level standard powerpoint presentations which are highly visual and engaging.
- Ability to anticipate needs, take initiative, and demonstrate resourcefulness in problem-solving.


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