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Administrative Assistant to CEO

2 months ago

London, Greater London, United Kingdom UHY International Full time
About the Role

We are seeking a highly skilled and experienced Administrative Assistant to provide exceptional support to our CEO and the Executive Office at UHY International Ltd.

Key Responsibilities:

  • Act as the first point of contact for correspondence and phone calls
  • Manage diaries and organize meetings and appointments
  • Book and arrange travel, transport, and accommodation
  • Remind the CEO of important tasks and deadlines and manage their diary
  • Typing, compiling, and preparing minutes, reports, presentations, and correspondence
  • Implement and maintain procedures and administrative systems
  • Liaise with staff, suppliers, and clients
  • Collate and file expenses
  • Conduct research on behalf of the CEO
  • Organize the CEO's personal commitments, including external committees, meeting preparation, booking lunches/dinners, and travel
  • Assist in the management of the intranet and website, Working Groups, and Special Interest Groups (SIGs), as required

Additional Duties:

  • Provide administrative support for the CEO and Executive Office
  • Send out invoices and follow up with overdue balances
  • Support client communications and marketing efforts
  • Publication distribution
  • Order gifts, stationery supplies, and other equipment
  • Assist in the administration of membership activities
  • Support the effective management of information and data about member firms on executive office IT systems
  • Participate and take minutes in staff meetings
  • Process supplier invoices for the Executive Office
  • Other support duties as required

Requirements:

  • Previous PA/administrator support experience (essential)
  • Experience working in a professional services environment in an administrative role (desirable)

Essential Skills and Qualities:

  • The ability to relate to a geographically dispersed, multicultural membership with limited face-to-face contact
  • The ability to convey a professional image through writing
  • A professional, service-oriented attitude
  • Highly proactive
  • A high level of IT literacy, including Office 365, Excel, Word, PowerPoint
  • Good knowledge of English grammar and excellent written and verbal communication skills