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Data Administrator

2 months ago

Cambridge, United Kingdom Ann Pettengell Full time

This is a fabulous opportunity to work for an award-winning educational establishment, with an outstanding reputation. The Data Administrator will provide essential support across the Operations department as well as other areas of the school as required.

The role will suit candidates with high calibre organisational and administrative skills, who have excellent attention to detail, good communication skills, are fast learners, adaptable and flexible to work on multiple tasks, accurate in recording information, are comfortable multi-tasking and are as equally at home doing data entry as undertaking more complex planning and scheduling tasks or communicating with parents.

PLEASE NOTE: The Data Administrator works approximately 34 weeks per year (term time), plus an additional 8 weeks outside of term time (according to the needs of the school and as directed by the Director of Operations). The normal working hours for the role will be 8:30am-4:30pm Monday to Friday, though you may be called on to cover for absent colleagues outside of these times (up to 6:00pm). As with all staff, there might be an occasional need for Saturday morning working, or evening working for parents’ evening, plays or concerts.

Specific Responsibilities

The successful candidate will be open to adjusting their duties accordingly and happy to be deployed to whichever section of the school requires support. Below are examples of some of the duties which are currently included:

Administration: Administrative support to the Co-curricular Lead and Director of Operations in the termly sign-up process for clubs and activities, processing changes to membership during the term, auditing attendance registers for billing and correspondence with parents including managing the enquiries inbox

Website Portal and School Database: Working with the Data and Applications Administrator to administer the school’s communication system with parents, liaising with teaching staff regarding content, setting up and monitoring reply forms, publishing the online calendar and keeping it up to date, publishing notices and reminders and updating reference information pages on the Parent Portal. Administration and maintenance of data in the school’s centralised database.

Documentation Management: Providing support to the Senior Management Team in administering the process for the review and publishing of policies and procedures, to support inspection readiness; housekeeping of the Staff Handbook and maintenance of the version control log in the Documentation Catalogue.

General School Administration: The Administrator will be keen to be flexible and adaptable to take on a wide variety of other tasks as indicated by the Director of Operations, such as the allocation of lockers to pupils at the start of each academic year, the termly production of pupil timetables, assisting with the maintenance of the alumni database and covering for absent staff at reception.

Person Specification

The successful candidate will be able to demonstrate some or all of the following:

  • Experience in a relevant, similar position or the ability to demonstrate the required competencies to fulfil the duties of the role as outlined
  • Very strong organisational and administrative skills
  • Excellent attention to detail and high numeracy and literacy skills
  • Excellent accuracy in data entry
  • Strong IT skills or the willingness to acquire them with the support of the school
  • The ability to learn quickly and a willingness to adapt, be flexible and happy to be deployed across the school
  • An ability to work well under time pressure, prioritise and multi-task
  • A capacity to work in a team and also to be self-managing
  • An ability to communicate effectively with a range of stakeholders including staff and parents
  • A commitment to the school’s educational ethos and aims
  • The willingness to undertake any training funded by the school
  • A commitment to safeguarding and promoting the welfare of both colleagues and pupils

To apply for the role of Data Administrator, please send a covering letter together with a copy of your CV in MS Word.

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