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Office Assistant

3 months ago

Aberdeen, United Kingdom Eden Scott Full time

Eden Scott is supporting a client seeking a Office Assistant on a permanent basis. The successful candidate will be responsible for providing all required business support to the UK-based Directors to assist them with the management and control of the global business.





Benefits:

  • Private medical cover (employee and nominated dependents)
  • 25 days holiday, plus 9 public holidays (4 fixed)
  • Holiday buy back (up to a maximum of 5 days)
  • Additional day off for birthday
  • Defined contribution pension scheme (Employer contribution 10%, Employee contribution 5%)
  • Group Life Assurance cover (death in service cover) of 4 x basic annual salary
  • Personal Accident Cover - potential benefit of 3 x basic annual salary in the event of accidental death
  • Compressed working week – 35-hour week which can be worked over 9 ½ days, finishing at lunchtime ever second Friday
  • Hybrid working 50% at home and 50% in office, based on a team-based, fixed work pattern.
  • Discretionary bonus





Responsibilities:

  • Provide administration support across the company as required, including minute taking, travel bookings, and medical bookings for staff.
  • Receive and host visitors.
  • Administer all travel and accommodation requirements for staff and apprentices.
  • Undertake first aid and fire warden duties as per any formally assigned roles and assist with weekly fire alarm tests.
  • Provide reception cover when required, including receiving visitors, dealing with incoming/outgoing mail, and Teams overflow.
  • Undertake projects and fulfil other duties as may reasonably be required by the company, in line with the incumbent’s skills, knowledge, abilities, and personal development opportunities.
  • Demonstrate a personal commitment to Quality, Health, Safety, and the Environment.
  • Comply with company Quality, Health, Safety & Environment Policies and Safety Management Systems.
  • Promote a culture of continuous improvement, leading by example to ensure company goals are achieved and exceeded.
  • Adhere to waste regulation standards for confidential waste/recycling.





Application Requirements:

  • Proficient in all Microsoft Office packages.
  • Discretion in handling confidential information.
  • Working knowledge of financial management systems – budget income and expenditure.
  • Working knowledge of databases and data management.
  • Excellent verbal and written communication skills.
  • Flexible and adaptable.
  • Hands-on team member in a smaller company environment.
  • Good organisational and time-management skills.





To be eligible for this role, you will need the unrestricted right to work in the UK with no current or future VISA requirements.




If this role is of interest, please do apply here or get in touch with Harry Ogilvie for more details via email at harry.ogilvie@edenscott.com