Junior Executive Assistant to CEO

1 month ago


Central London, United Kingdom Artemide Recruitment Full time

A busy CEO is looking for a new Junior EA. The candidate will be assisting the CEO whilst also supporting the wider team and Group. This is an integral role, one that is at the centre of the team and is responsible for coordinating and bringing the team together. The successful candidate will have excellent interpersonal skills, the ability to work well under pressure, be highly articulate, organised and willing to take initiative. The candidate will have at least three years’ experience working in a team and must have an excellent understanding of Microsoft Word, PowerPoint and Excel.

Key Responsibilities:

  • Full diary management for the CEO
  • Management of CEO’s task list
  • Arranging, coordinating and booking the CEO’s and team’s travel as well as travel itineraries if needed
  • Preparing and drafting letters / emails
  • Coordinating letters of Intent / Non-Disclosure Agreements for UK and Europe
  • Preparing agendas and obtaining all relevant papers for monthly board meetings, minutes taking
  • Preparing PowerPoint Presentations
  • Compiling expenses claims
  • Organising team and external events (not sure if worth noting that there is abroad events that need to be organised such as MIPM and Expo where you will be expected to attend)
  • General office management, including ensuring office stationary is stocked
  • Keeping CEO’s and the team’s contacts up to date
  • General administration and filing

Requirements:

  • Ability to be proactive and use initiative
  • Able to work in a fast-paced environment
  • Ability to prioritise and attention to details
  • Excellent interpersonal skills and phone manners
  • IT savvy


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