Corporate Events Project Coordinator

2 weeks ago

London, United Kingdom Exceed Corporate Events | SAP Supplier Full time

Job Opening: Freelance Corporate Events Project Coordinator

Location: Remote

Pay: Starting at £25/hour, based on experience and available workload

Employer: Exceed Corporate Events Ltd

About Us:

We operate globally, aiming to exceed client expectations by creating remarkable, unforgettable experiences. We take pride in our supportive, team-oriented environment that celebrates each individual's unique contributions. If you believe that work and colleagues can be exceptional, we want to hear from you.

About You:

You are a seasoned project planner with expertise in venue coordination, proposal preparation, budgeting, and event logistics. You have a stellar reputation for delivering successful projects, meticulous attention to detail, and excellent presentation skills. You stay current with industry trends and technologies, ensuring you remain at the forefront of the field. You take full responsibility for project delivery and budget management, understanding the importance of clear and timely communication with your team, suppliers, and clients.

Key Responsibilities:

  • Oversee logistics from client brief to project delivery, especially for complex, multi-faceted projects.
  • Manage the financial aspects of logistics within the project.
  • Communicate effectively with the team and clients.
  • Develop, write, and present program proposals, scopes of work, schedules, and staffing plans.
  • Ensure project changes are clearly communicated and approved by the client.
  • Build and maintain strong client relationships, promptly addressing their needs.
  • Clearly communicate project roles, responsibilities, scope, budget, schedules, and status/action items to clients.
  • Manage RFP processes and participate in client presentations, including customizing logistics presentations and writing strategic, integrated proposals.
  • Assist in generating and validating accurate project budgets.

Project Planning:

  • Collaborate with the Project Director to manage the program from inception through execution.
  • Conduct regular meetings and ensure effective communication among team members to meet deadlines.
  • Identify, negotiate, and book external resources as needed.
  • Be proficient in all aspects of event management, including registration, food & beverage, housing programs, transportation, staffing, security, sponsorship, etc.
  • Ensure client needs are met by program deliverables.
  • Meet and exceed logistics measurement objectives, working with the Executive Producer and Account Manager.
  • Supervise the creation of meeting specification documentation.
  • Work with the Project Director to create and manage project budgets.
  • Manage and mitigate third-party costs.
  • Develop and manage relationships with third-party and freelance talent to ensure the best talent and pricing.
  • Finalize client financial reconciliation for logistics aspects of project budgets.
  • Monitor procurement savings.
  • Manage logistics costs to revenue across all projects.
  • Ensure flawless delivery of client commitments.
  • Foster a positive team climate that inspires excellence.
  • Ensure profitable budget management and successful RFP implementation.

Skills Required:

  • Ability to handle multiple projects simultaneously and meet tight deadlines.
  • Strong program management, organizational, and communication skills.
  • Expertise in contract negotiation and client presentation.
  • Strong familiarity with technology and a desire to stay informed of current trends.
  • Demonstrated competencies in client focus, accountability, attention to detail, flexibility, and professional confidence.

Work Environment:

We don’t adhere to traditional 9 to 5 working hours; if you execute, deliver, and exceed expectations, you have the flexibility to manage your schedule.

Equal Opportunity:

We are committed to diversity, equity, and inclusion. We do not discriminate based on race, religion, colour, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis. We believe in working with people who bring diverse perspectives and experiences.

If you can deliver on all of the above, we want to hear from you

  • Project Coordinator

    7 days ago

    London, Greater London, United Kingdom Exceed Corporate Events | SAP Supplier Full time £25

    Job Description**Job Title:** Project Coordinator - Corporate Events**Job Summary:** We are seeking a highly skilled Project Coordinator to join our team at Exceed Corporate Events | SAP Supplier. As a Project Coordinator, you will be responsible for overseeing the logistics of corporate events, ensuring seamless execution and exceeding client...

  • Project Coordinator

    2 days ago

    London, Greater London, United Kingdom Exceed Corporate Events | SAP Supplier Full time £25

    Job Description**Job Title:** Project Coordinator - Corporate Events**Job Summary:** We are seeking a highly skilled Project Coordinator to join our team at Exceed Corporate Events | SAP Supplier. As a Project Coordinator, you will be responsible for overseeing the logistics of corporate events, ensuring seamless execution and exceeding client...

  • Event Coordinator

    3 days ago

    London, Greater London, United Kingdom atlanta events & corporate travel consultants Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Atlanta Events & Corporate Travel Consultants. As an Event Coordinator, you will be responsible for providing exceptional support to our clients and internal teams in planning and executing successful events.Key ResponsibilitiesClient Management:Work...

  • Event Coordinator

    3 days ago

    London, Greater London, United Kingdom atlanta events & corporate travel consultants Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Atlanta Events & Corporate Travel Consultants. As an Event Coordinator, you will be responsible for providing exceptional support to our clients and internal teams in planning and executing successful events.Key ResponsibilitiesClient Management:Work...

  • Freelance Project Manager for Corporate Events

    1 week ago

    London, Greater London, United Kingdom Exceed Corporate Events | SAP Supplier Full time

    About UsExceed Corporate Events | SAP Supplier is a global company that specializes in creating exceptional corporate events. We pride ourselves on our supportive team-oriented environment and our commitment to exceeding client expectations.About the RoleWe are seeking a seasoned project planner with expertise in venue coordination, proposal preparation,...

  • Freelance Project Manager for Corporate Events

    6 days ago

    London, Greater London, United Kingdom Exceed Corporate Events | SAP Supplier Full time

    About UsExceed Corporate Events | SAP Supplier is a global company that specializes in creating exceptional corporate events. We pride ourselves on our supportive team-oriented environment and our commitment to exceeding client expectations.About the RoleWe are seeking a seasoned project planner with expertise in venue coordination, proposal preparation,...

  • Event Coordinator

    6 days ago

    London, Greater London, United Kingdom atlanta events & corporate travel consultants Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Atlanta Events & Corporate Travel Consultants. As an Event Coordinator, you will be responsible for providing exceptional support to our clients and internal teams in planning and executing successful events.Key Responsibilities:Client...

  • Event Coordinator

    6 days ago

    London, Greater London, United Kingdom atlanta events & corporate travel consultants Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Atlanta Events & Corporate Travel Consultants. As an Event Coordinator, you will be responsible for providing exceptional support to our clients and internal teams in planning and executing successful events.Key Responsibilities:Client...

  • Corporate Event Planner and Coordinator

    1 week ago

    London, Greater London, United Kingdom MMC Corporate Full time

    We are seeking a highly organized and tech-savvy individual to join our team as a Global Events Operations Coordinator at MMC Corporate. This is a 1-year rolling contract based in our London office.The ideal candidate will have great communication skills and be able to work alongside our Senior Event Planners to assist with operational procedures within the...

  • Event Planning Manager

    3 days ago

    London, Greater London, United Kingdom atlanta events & corporate travel consultants Full time

    Job Description**Job Title:** Event Planning Manager**Job Summary:** We are seeking a highly skilled Event Planning Manager to join our team at Atlanta Events & Corporate Travel Consultants. As an Event Planning Manager, you will be responsible for planning and executing corporate events, conferences, and meetings for our clients.**Key...

  • Event Planning Manager

    3 days ago

    London, Greater London, United Kingdom atlanta events & corporate travel consultants Full time

    Job Description**Job Title:** Event Planning Manager**Job Summary:** We are seeking a highly skilled Event Planning Manager to join our team at Atlanta Events & Corporate Travel Consultants. As an Event Planning Manager, you will be responsible for planning and executing corporate events, conferences, and meetings for our clients.**Key...

  • Event Coordinator

    18 hours ago

    London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Portico Corporate Reception Management. As an Event Coordinator, you will play a crucial role in ensuring the smooth execution of events across our London City Campus.Key Responsibilities:Assist with the planning and coordination of events, including...

  • Event Coordinator

    19 hours ago

    London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Portico Corporate Reception Management. As an Event Coordinator, you will play a crucial role in ensuring the smooth execution of events across our London City Campus.Key Responsibilities:Assist with the planning and coordination of events, including...

  • Corporate Events Coordinator

    7 days ago

    London, Greater London, United Kingdom Allen Recruitment Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Corporate Events Specialist to join our team at Allen Recruitment. As a key member of our Events team, you will be responsible for providing logistical and administrative support for the planning, preparation, and execution of briefings held for our clients.Key Responsibilities:Support in...

  • Event Planning Manager

    6 days ago

    London, Greater London, United Kingdom atlanta events & corporate travel consultants Full time

    Job Description**Job Title:** Event Planning Manager**Job Summary:** We are seeking a highly skilled and experienced Event Planning Manager to join our team at Atlanta Events & Corporate Travel Consultants. As an Event Planning Manager, you will be responsible for planning and executing corporate events, conferences, and meetings for our clients.Key...

  • Event Planning Manager

    6 days ago

    London, Greater London, United Kingdom atlanta events & corporate travel consultants Full time

    Job Description**Job Title:** Event Planning Manager**Job Summary:** We are seeking a highly skilled and experienced Event Planning Manager to join our team at Atlanta Events & Corporate Travel Consultants. As an Event Planning Manager, you will be responsible for planning and executing corporate events, conferences, and meetings for our clients.Key...

  • Global Events Operations Coordinator

    3 months ago

    London, United Kingdom MMC Corporate Full time

    **Global Events Operations Coordinator** Please note that this role is being offered as a 1 year rolling contract. **What can you expect?** The role will be varied and includes liaison with internal and external stakeholders and event based administrative duties. **What you will be rewarded with**: - We offer and embrace a hybrid working model that...

  • Event Coordinator and Operations Specialist

    1 week ago

    London, Greater London, United Kingdom MMC Corporate Full time

    We are seeking a highly organized and tech-savvy individual to join our team as a Global Events Operations Coordinator at MMC Corporate. This is a 1-year rolling contract based in our London office.The ideal candidate will have great communication skills and be able to work effectively with internal and external stakeholders. The role will involve assisting...

  • Corporate Events Coordinator

    3 days ago

    London, Greater London, United Kingdom Allen Recruitment Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Corporate Events Specialist to join our team at Allen Recruitment. As a key member of our Events team, you will be responsible for providing logistical and administrative support for the planning, preparation, and execution of briefings held for our clients.Key Responsibilities:Support in...

  • Corporate Events Coordinator

    3 days ago

    London, Greater London, United Kingdom Allen Recruitment Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Corporate Events Specialist to join our team at Allen Recruitment. As a key member of our Events team, you will be responsible for providing logistical and administrative support for the planning, preparation, and execution of briefings held for our clients.Key Responsibilities:Support in...