Global Events Operations Coordinator

3 months ago

London, United Kingdom MMC Corporate Full time

**Global Events Operations Coordinator**

Please note that this role is being offered as a 1 year rolling contract.

**What can you expect?**

The role will be varied and includes liaison with internal and external stakeholders and event based administrative duties.

**What you will be rewarded with**:

- We offer and embrace a hybrid working model that nurtures a collaborative working environment in the office 3 days per week allowing 2 days per week to be spent working on a remote basis.
- Competitive Benefits Package including: 25 days annual leave, up to 4 days of flexible bank holidays, excellent pension contributions, private medical cover, life assurance, income protection, employee assistance program, plus a range of flexible benefits including the option to buy or sell up to 5 days holiday per year, cycle to work, dental insurance, health assessments plus many more.

**We will count on you to**:

- Build and manage online registration sites on Cvent - Invitee management, communications, registration/attendee management, hotel reservation/block management, event website maintenance, and reporting
- Build and manage event mobile apps for key events.
- Liaise with global design to create and submit design deliverables, using branding guidelines and best practice
- Liaise with web design team to create and design specific event web pages.
- Manage Global Events calendar
- Create, track, review and submit invoices for event suppliers to ensure prompt payment
- Manage AMEX corporate meeting card charges and reconciliation - work with finance and other departments to ensure accurate and timely delivery of critical event information - including pre-event accruals
- Manage Global Events meeting scheduling - setting up Zoom meetings, booking conference rooms, and submitting building passes for visitors.
- Oversee event supply ordering
- Liaising with venue agency to source appropriate venues for events
- Assist with delegate management on events as needed
- Provide on-site event management support as needed
- Handle group travel flight analysis when applicable
- Provide timely updates and communicate project status with key stakeholders
- Develop ways to optimize and streamline the global event processes
- Keep up-to-date on industry topics and trends

**What you need to have**:

- Good experience within a corporate environment with some focus on meetings and events
- Previous experience using Cvent
- Strong communication skills, with the ability to work with internal and external stakeholders
- Great organisation skills with the ability to track and manage multiple projects simultaneously
- Flexibility with working hours to accommodate early or late events
- Proven ability to work on your own initiative, as well as with a wider team.

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