Corporate Event Planner and Coordinator

6 days ago

London, Greater London, United Kingdom MMC Corporate Full time

We are seeking a highly organized and tech-savvy individual to join our team as a Global Events Operations Coordinator at MMC Corporate. This is a 1-year rolling contract based in our London office.

The ideal candidate will have great communication skills and be able to work alongside our Senior Event Planners to assist with operational procedures within the team. The role will be varied and include liaison with internal and external stakeholders and event-based administrative duties.

We offer a hybrid working model that nurtures a collaborative working environment in the office 3 days per week, allowing 2 days per week to be spent working on a remote basis. Our competitive benefits package includes:

  • 25 days annual leave
  • Up to 4 days of flexible bank holidays
  • Excellent pension contributions
  • Private medical cover
  • Life assurance
  • Income protection
  • Employee assistance program
  • A range of flexible benefits including the option to buy or sell up to 5 days holiday per year, cycle to work, dental insurance, health assessments, and many more.

The successful candidate will be responsible for:

  • Building and managing online registration sites on Cvent, including invitee management, communications, registration/attendee management, hotel reservation/block management, event website maintenance, and reporting
  • Building and managing event mobile apps for key events
  • Liaising with global design to create and submit design deliverables, using branding guidelines and best practice
  • Liaising with web design team to create and design specific event web pages
  • Managing Global Events calendar
  • Creating, tracking, reviewing, and submitting invoices for event suppliers to ensure prompt payment
  • Managing AMEX corporate meeting card charges and reconciliation – working with finance and other departments to ensure accurate and timely delivery of critical event information – including pre-event accruals
  • Managing Global Events meeting scheduling – setting up Zoom meetings, booking conference rooms, and submitting building passes for visitors
  • Overseeing event supply ordering
  • Liaising with venue agency to source appropriate venues for events
  • Assisting with delegate management on events as needed
  • Providing on-site event management support as needed
  • Handling group travel flight analysis when applicable
  • Providing timely updates and communicating project status with key stakeholders
  • Developing ways to optimize and streamline the global event processes

The ideal candidate will have:

  • Good experience within a corporate environment with some focus on meetings and events
  • Knowledge of other event technology and mobile applications is desirable
  • Great organization skills with the ability to track and manage multiple projects simultaneously
  • Flexibility with working hours to accommodate early or late events

Mercer believes in building brighter futures by redefining the world of work, reshaping retirement and investment outcomes, and unlocking real health and well-being. Mercer is a business of Marsh McLennan (NYSE: MMC), the world's leading professional services firm in the areas of risk, strategy, and people, with more than 85,000 colleagues and annual revenue of over $20 billion. Through its market-leading businesses including Marsh, Guy Carpenter, and Oliver Wyman, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment.

Mercer is committed to embracing a diverse, inclusive, and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion, and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are committed to providing reasonable adjustments in accordance with applicable law to any candidate with a disability to allow them to fully participate in the recruitment process. If you have a disability that may require reasonable adjustments, please contact us.

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