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Billing Assistant

2 months ago

London, United Kingdom Career Legal Full time

This client is an international law firm with offices across three continents and they are growing. They operate in several practice areas including Finance, Shipping, Real Estate and Energy.

They have offices close to Liverpool Street, therefore convenient for commuters. The firm offers and extensive benefits package that includes 25 days holiday entitlement, staff restaurant, subsidised gym membership and good pension. The firm promotes a culture of agility and flexibility and is fully supportive of flexible working arrangements where these can be accommodated.

The firm is now looking to hire a Billing Assistant to sit in the firms finance team and ideally have experience within a law firm environment.

Duties

  • Processing of bills for London and other international offices. This will include credit notes, transfers, write-offs and other ad hoc processing.
  • Ensuring bills are prepared in accordance with client agreements and the firm's processes.
  • Producing and issuing reports on non-chargeable files and processing adjustments.
  • Ensuring that all time and disbursements have been captured on draft bills.
  • Ensuring adherence to Solicitors Accounts Rules and UK and EC VAT regulations where appropriate.
  • Assisting with the application of special rates.
  • Monthly secondment billing and reporting and contingent reporting.
  • Developing an effective working relationship with partners, fee-earners, Legal PAs and Business Function teams.
  • Working with and supporting colleagues within the Revenue Team to deliver a first-class revenue/billing service.
  • Providing information to partners and fee earners on WIP balances when requested.
  • Collating additional information for internal and external clients.
  • Checking bills before they are sent to the client.
  • Assisting with E-billing where required.
  • Other ad hoc tasks as agreed by the Revenue Manager and Assistant Revenue Manager.

Profile

  • Technical skills must include a good understanding of SAR and VAT rules, preferably with knowledge of multi-currency and multi-jurisdictional billing.
  • Well-developed IT literacy, in particular Microsoft Office applications (Excel, Word etc) and PowerBI.
  • Experience and knowledge of legal billing functionality preferably within either Aderant or Elite 3E/Elite Enterprise.
  • Ability to take initiative and manage own workload.
  • Ability to take responsibility for problem solving.
  • Attention to detail and numerical accuracy.
  • Ability to work calmly under pressure and to challenging deadlines.
  • Excellent communication skills both written and verbal.
  • Flexibility in attitude and approach to work.

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not been in contact with you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.