Billing Assistant

7 months ago

London, United Kingdom Dentons Full time

**Duration**: FTC - 12/18 months
**Location**:UK/Remote
**Reports to**: Patent Account Manager
**Direct Reports**: No
**Type of Role**:Remote
**Reference no**:6123

**The Role**

This billing support role is extremely busy and focuses on assisting the fee earners within the Patent Team in both London and Munich. The role covers all aspects of billing clients with high volume matter portfolios, which also includes dealing with tasks related to new client/matter set up. This will also involve liaising closely with various internal teams i.e. Accounts Payable, Billing, Credit Control, Compliance, etc.

As this position is dedicated to the UK market, the standard core working hours are 09:30 to 17:30 but some flexibility here is required.

**Responsibilities**

**Matter Opening**
- Liaising with Patent Secretaries to arrange for LOE/Client & Fee Agreements to be drafted and distributed to the client.
- Submission of new client / new matter forms using Intapp Open which involves working closely with Conflicts and AML to address any queries that may arise.
- Liaising directly with clients / fee earners to obtain necessary information.
- Submission of Ad Hoc Conflict Searches.
- Ensuring all matters are opened using the correct client details and that the agreed charge out rates are added to the matter for both London and Munich entities.

**Billing**
- Distributing WIP reports to fee earners within Patent Team in London and Munich to arrange invoices following strict client deadlines, involving direct dealings with Partners / fee earners.
- Ensuring all disbursements are logged against specific task under correct files and liaising with relevant Accounts Payable Team either in UK or Munich if required.
- Checking invoices once received from the Billing Team, to ensure they are correct for forwarding to the client, which also involves preparing manual invoice narratives and summary table as per client requests. Searching for relevant disbursement backups, which must be attached as part of the invoice distribution package.
- Assisting with raising invoices / credit notes.
- Assisting the Billing Team with month end patent billings.

**General**
- Reviewing outstanding invoices with the Credit Control Team and assisting with cash collection.
- Preparing Statements of Account to various clients upon request.
- Dealing with queries from Third Party Agents.
- Review and chase missing and uncompleted time entries for the Patent Team.
- Provide general assistance to the Patents Account Manager with ad hoc project work, as and when required.
- Comply with the firm's policies and any other legal obligations, and effectively manage risks to the firm where those risks relate to this role.

**Required experience, skills, and attributes**

**Technical Skills**
- Good knowledge and understanding of billing, obtained through work experience in a similar environment. Experience of working in a UK Law Firm (or similar) is not essential for this role.
- Possesses the knowledge to deal effectively with fee earners & Partners.
- Good interpersonal and communication skills, both written and verbal.
- Able to prioritise and multi-task particularly when working under pressure and to tight deadlines.
- Able to interact positively at all levels and a good team player.
- Methodical approach to work with a specific focus on accuracy.
- Hardworking and enthusiastic approach to work; professional in outlook, attitude and appearance.
- Confident using MS Office, including Word and Excel (minimum intermediate level required).
- Knowledge of the Elite accounts system, and of e-billing systems would be a positive attribute.
- Basic knowledge of Solicitors' Accounts Rules.
- A good knowledge and understanding of VAT would be a valuable skill.
- Flexible and prepared to work additional hours at month, quarter and year ends.

**Personal Attributes**
- Excellent written and verbal communication skills.
- Highly structured and organised individual, with good attention to detail, accuracy and quality.
- Able to demonstrate good client / customer facing skills.
- Able to make decisions and maintain focus while in a time-sensitive situation - particularly when dealing with difficult situations.
- Proactive with a "can-do" attitude in all areas, with a genuine sense of self-motivation.
- Understands the need for documentation and well-defined procedures. Professional in outlook, attitude and appearance.

**Firm Profile**

**Diversity & Inclusion**

Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences. We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about diversity and inclusi

  • Billing Assistant

    9 months ago

    London, United Kingdom Ambition Full time

    Ambition are working with a global law firm with their recruitment for an experienced Billing Assistant. This is great opportunity to join an established billing team within their London office, offering hybrid working and a competitive salary. Reporting to the Billing Supervisor, the key duties will include; - Generate monthly prebills, draft and final...

  • Billing Assistant

    13 hours ago

    London, United Kingdom James Frank Associates Full time

    Our client, a leading US Law Firm based in Central London is seeking a Billing Assistant to join their team on a full-time, permanent basis. Due to growth, our client is seeking a Billing Assistant to join their team, providing a high level of support to the Finance department where you will be responsible for the day-to-day billing and credit control...

  • Billing Assistant

    4 days ago

    London, United Kingdom Morgan Hunt Full time

    Morgan Hunt have collaborated with a top 50 US Law firm, operating on a global capacity. Proudly presented in the market with over 50 years' worth of experience, my client is seeking for an entry level Billing Assistant to join their experienced and well supported team of Legal Billers who operate out of the firms Central London Office. The Billing...

  • Billing Assistant

    7 months ago

    London, United Kingdom Montresor Legal Full time

    Are you a dynamic professional with a passion for precision and numbers? An incredible opportunity awaits you to join an elite top-tier US firm as a Billing Assistant, based in their prestigious city of London offices. This is your chance to be an integral part of my client’s Europe billing team, where your skills and dedication will contribute to the...

  • Billing Assistant

    4 days ago

    London, United Kingdom City Rooms Full time

    **Job Title**:Billing Assistant **Location**:Stepney Green, London **Salary**: £22,000 - £26,000 gross p/a DOE **Job type**: Full Time, Monday - Friday: 9am - 5pm or 10am - 6pm. **Working Hours**: Full Time - 9am to 5pm Monday to Friday, plus 2 Saturday per month initially. City Rooms have been providing safe, affordable accommodation since 2009. We...

  • Billing Assistant

    7 months ago

    London, United Kingdom EIP Full time

    **Vacancy**: Billing Assistant / Billing Coordinator **Department**: Clients Services **Reports to**: Head of Client Services **Seniority**: Mid-Level **Term**: Permanent **Working arrangement**: Full-time (3 days in the office & 2 days working from home) *** **About EIP** - EIP is award-winning and specialises in high-value and complex patent matters...

  • Billing Assistant

    4 days ago

    London, United Kingdom Antony James Recruitment Ltd Full time

    We are currently partnering with a US law firm in their search for a Billing Assistant to join there busy finance department assisting them with all aspects of billing processing, a permanent basis. **Key Responsibilities**: - Producing draft bills, finalised bills and billing breakdowns in a multi-currency system - Arranging approval for write offs with...

  • Billing Assistant

    6 months ago

    London, United Kingdom Montresor Legal Full time

    We are working with an international law firm in London who are seeking a Billing Assistant. The firm are looking for a detail-oriented individual with 3-5 years of experience in legal billing. Key Responsibilities will include: - Handle end-to-end billing processes, ensuring accuracy and compliance with firm policies. - Collaborate with solicitors and...

  • Billing Assistant

    7 months ago

    London, United Kingdom Career Legal Full time

    Job Details We are working with this international law firm with nearly 2000 lawyers across 12 offices. The firm has grown organically over the years to meet the needs of their clients and now have offices in major business centres in Europe, the Middle & Far East and America. They are currently recruiting for an Billing Assistant for their City of London...

  • Billing Assistant

    5 months ago

    London, United Kingdom Career Legal Full time

    My client is one of the world’s largest law firms; they currently operate from over 35 offices globally and employ nearly 3500 Lawyers. Their London office has first rate working conditions with plenty of light & space. They also have an on-site fitness centre, staff restaurant and one of best benefits packages in London. They are looking for a Billing...

  • Billing Assistant

    4 days ago

    London, United Kingdom Ambition Full time

    Ambition are supporting a well-established law firm with their recruitment for a Billing Assistant. This is great opportunity to join an established team, within their London office on a permanent basis. The firm also offers hybrid working and a competitive salary. Reporting into the Billing Manager, the key duties will include; - Acting as the first point...

  • Billing Assistant

    2 days ago

    London, United Kingdom Advertising Association Full time

    **About the Role**We are looking for a detail-oriented, reliable billing assistant to correspond with customers regarding payments, issue invoices, and process credit memos. The billing assistant will also be tasked with updating accounting records with issued invoices, new payments, customer information, etc. This role offers an excellent opportunity to...

  • Billing Assistant

    38 minutes ago

    London, United Kingdom Page Personnel Finance Full time

    **Client Details** Massively growing company with two new offices in New York and San Fransisco. Focusing on Comms and PR for hugely influential brand names such as ASOS, The Financial Times, and BBC. **Description** The key responsibilities of this Billing Assistant role are: - Accounts Payable/Receivable - Setting up supplier payments - Manage invoice...

  • Billing Assistant

    4 days ago

    London, United Kingdom Career Legal Full time

    This international law firm works from over 20 global offices, their work is cross-border, high profile and complex. They work across many businesses area including; insurance, energy, corporate and dispute resolution. They are currently looking for a Billing Assistant to join their London office on a permanent basis. This is a great opportunity for someone...

  • Billing Assistant

    7 months ago

    London, United Kingdom Abbeville Recruitment Full time

    Our client, a specialist law firm located in the vibrant city of London, is delighted to offer an exciting opportunity for a Billing Assistant within their thriving revenue team. This position has been established in response to the firm's ongoing expansion and will be under the guidance of the Senior Billing Controller. The primary objective of this role is...

  • Billings Assistant

    3 days ago

    London, United Kingdom Reed Accountancy Full time

    **JOB SUMMARY**: - Our client is a dynamic US law firm, based in the City of London. They are looking for a Billings Assistant to provide efficient and effective support within the London office. **JOB RELATIONSHIPS**: The position is working as part of an overall Finance Team of 7, primarily 2 in the Billing Dept. together with the Revenue Manager...

  • Billing Assistant

    7 months ago

    London, United Kingdom Abbeville Recruitment Full time

    Our client, a specialist law firm located in the vibrant city of London, is delighted to offer an exciting opportunity for a Billing Assistant within their thriving revenue team. This position has been established in response to the firm's ongoing expansion and will be under the guidance of the Senior Billing Controller. The primary objective of this role is...

  • Billing Assistant

    8 months ago

    London, United Kingdom Career Legal Full time

    Job Details Our client is a well-established Patent & Trademark firm with offices based within a modernised Georgian building overlooking one of the Inns in Holborn. They are known for their work in biotechnology, pharmaceuticals, electronics, and software related inventions. They are now looking to hire a Billing Assistant, ideally with some professional...

  • Billing Assistant

    2 months ago

    City of London, United Kingdom CV-Library Full time

    We are delighted to be recruiting for a Legal Billing Assistant for an international law firm. Key responsibilities: Processing of bills for London and other international offices. This will include credit notes, transfers, write-offs and other ad hoc processing. Ensuring bills are prepared in accordance with client agreements and the firm's...

  • Billing Assistant

    2 days ago

    London, United Kingdom Reed Accountancy Full time

    My client an international legal firm are currently looking for a Billing Assistant for their London team JOB RESPONSIBILITIES: Responsibilities include all aspects of billing processing, working with our Thomson Reuters 3E Elite system including: - General matter maintenance including time transfers and amendments to client/matter details - Running...