Billing Assistant

6 months ago

London, United Kingdom EIP Full time

**Vacancy**: Billing Assistant / Billing Coordinator

**Department**: Clients Services

**Reports to**: Head of Client Services

**Seniority**: Mid-Level

**Term**: Permanent

**Working arrangement**: Full-time (3 days in the office & 2 days working from home)

***

**About EIP**
- EIP is award-winning and specialises in high-value and complex patent matters with offices in Europe and the US. Our multidisciplinary team combines patent attorneys, litigators and commercial IP lawyers in three of the world’s main patent markets - Germany, UK and USA, and now also in the Nordics through our recent expansion into Sweden. EIP has an ever-growing client base, from major multinationals through exciting mid-stage IP-rich companies, to highly innovative start-ups, across the world.
The approach to progress is highly meritocratic, with patent attorneys at all levels receiving support through a sophisticated training program. New trainees get exposure to clients from the day of joining. Those who join us share in the team's stand-out visibility in the world of patents and get to celebrate our award wins.
Since 2018 EIP has been a five-time winner of European and UK Patent Contentious Firm of the Year by leading IP magazine, Managing IP while The Financial Times lists EIP as a leading European patent law firm, recently awarding EIP the highest possible ranking (gold stars across all six technology areas). Feedback received from clients and peers rates EIP as “unstuffy and its staff are very personable”, with “excellent technical and legal expertise”, and they “combine an exceptional professional ethic with impressive technical diligence”.
Diversity is an intrinsic part of EIP’s business culture. We are proud to support the IP Inclusive initiative and we are a signatory to the IP Inclusive Charter. EIP actively engages in diversity efforts and is committed to developing an attitude of openness for the benefit of all those working in the IP profession.

**About the team**

***
- The billing team currently comprises of four billing professionals who are split between our offices in Bath and London. Due to EIP’s continued growth and increase in client demand the billing team is undergoing a period of growth itself. We are looking to hire a billing professional to join the team.
The billing function was established only three years ago and is still in its early days with plenty of scope for development and expansion. The current members of the team have been selected very carefully. It’s a vibrant and selfless team where the ethos is “the team comes first”. The working environment has been set in a way which allows characteristics such as individualism and thinking outside of the box to flourish. For all these reasons we would be interested to hear from individuals who are up for a challenge and have an inner determination to be the best they can be. This is a team that is growing together, and the Billing Coordinator role would be an excellent opportunity for someone who is seeking a new challenge

**About the Billing Coordinator role**
- This is an exciting opportunity to work at the heart of our successful billing team, performing all billing duties in support of the team and contributing towards the continuing growth of EIP.
Responsibilities
- Billing_
- Act as first point of contact for queries and requests from EIP’s lawyers across the UK and Germany
- Organise and distribute monthly billing workload, such as preparation of WIP reports, amending WIP, drafting and finalising bills. Assisting paralegals with billing queries and supporting the billing team.
- Managing eBilled clients, including the upload of LEDES files & bills, the onboarding process for new ebilled clients, managing client invoices and client rates, invoice rejections and queries
- Oversee compliance with internal billing procedures
- Communicate with clients
- Liaise with EIP’s accounts team
- Manage disbursements; and
- Request the opening of new case files
- Costs Analysis_
- Produce reports and assist in monitoring of WIP and billed fees to ensure compliance with budgets
- Assist in the preparation of costs estimates, budgets and monitoring compliance; and
- Assist with the preparation of statement of costs (interim and final)

**Experience, skills & qualifications**

You will be comfortable working in a modern, fast-paced environment where you are given autonomy to do your work.
- 1 or 2 years of experience in legal or patent prosecution billing/client invoicing
- E-billing experience
- Previous work experience in the accounting
- Professional attitude - personable, well prepared, flexible and enthusiastic
- Ability to manage own workload and to ensure that it is completed to the highest standard possible
- Excellent organisational skills and ability to prioritise
- Initiative and desire to consistently exceed expectations
- Self-motivation and team spirit
- The ability to remain calm and productive in busy periods
- Str

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