Document Controller
2 weeks ago
Document Controller-Offshore Wind Farm Project
Reporting directly to the Lead Document Controller, the Document Controller will be responsible for:
- Administering project procedures.
- Coordination and use of Viewpoint and Business Collaborator:
- Creation and management of Document approval workflows.
- Management of system access permissions.
- Management of contractors and external parties within the EDMS.
- Managing incoming and outgoing document correspondence / distribution through the EDMS.
- Auditing and reviewing Project documentation to ensure compliance with project procedures.
- Ensuring all Project related documents are uploaded and controlled on the system
- Monitoring and control of technical documentation and drawings.
- Creation of document management system reports.
- Maintaining various key Project registers and Project trackers.
- General administration of the EDMS on a day-to-day basis and reporting any discrepancies, errors or new metadata code requirements to the Lead Document Controller.
- Interacting with, advising, and assisting stakeholders (internal and external) on document control procedures and best practice.
- Developing and managing document management policy, procedures, and guidelines both for the Project internally and externally (contractors and external parties).
- Reporting and communication of Document Management system data / information, including input and communications at Project meetings.
- Instil best practice document control within the Project team.
- Provide all internal and external Viewpoint and Business Collaborator training and guidance.
- Attending kick off meetings with new Contractors when necessary.
- Assisting the Lead Document Controller with the archiving of any hardcopy Project Data and Safe contents.
Requirements
Required Academic and Professional Experience: Scottish Standards Grade or Equivalent essential.
Required Professional Experience: Minimum of 5 years in a Document Control based role. Previous experience of having worked on a similar construction project would be highly desirable.
Resources Management: The Document Controller is not expected to have any direct reports.
Required Knowledge Experience of Viewpoint and Business Collaborator EDMS highly desirable, as are analytical skills, and strong working knowledge of Microsoft Office Packages. • A strong understanding of Document Control principles and best practice.
*Knowledge of Offshore Wind Farm construction also desirable*
Skills/ Competencies: Results Oriented, Good Interpersonal and Communication Skills. Pro-active, collaborative, able to work under pressure.
Languages: The project has an international team of employees, and the working language is English. Candidates need to be fluent in English both spoken and written. Other languages will be valued.
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