Document Controller

2 weeks ago

Edinburgh, United Kingdom ersg Ltd Full time

Job Description

Working on a specified project, the Document Controller will maintain the Project’s Electronic Document Management Systems (EDMS) Viewpoint and Business Collaborator and project Document Control procedures. The Document Controller will be central to all of the Project’s information and documentation activities and support management of documentation with key contractors and external parties. In collaboration with the Lead Document Controller the Document Controller will support knowledge management both on the project and within the Document Control team.

Minimum of 5 years in a Document Control based role. Previous experience of having worked on a similar construction project would be highly desirable.

• Coordination and use of Viewpoint and Business Collaborator:

o Creation and management of Document approval workflows.

o Management of system access permissions. o Management of contractors and external parties within the EDMS.

o Managing incoming and outgoing document correspondence / distribution through the EDMS. o Auditing and reviewing Project documentation to ensure compliance with project procedures. o Ensuring all Project related documents are uploaded and controlled on the system o Monitoring and control of technical documentation and drawings.

• Maintaining various key Project registers and Project trackers.

• Interacting with, advising, and assisting stakeholders (internal and external) on document control procedures and best practice.

• Developing and managing document management policy, procedures, and guidelines both for the Project internally and externally (contractors and external parties).

• Reporting and communication of Document Management system data / information, including input and communications at Project meetings.

• Provide all internal and external Viewpoint and Business Collaborator training and guidance.

• Attending kick off meetings with new Contractors when necessary.

• Assisting the Lead Document Controller with the archiving of any hardcopy Project Data and Safe contents.

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