Document Controller

3 weeks ago


Edinburgh, United Kingdom Taylor Hopkinson | Powered by Brunel Full time
Job Description

Document Controller required for a major offshore wind developer based in Scotland

Responsibilities

  • Creation and management of Document approval workflows.
  • Management of system access permissions.
  • Management of contractors and external parties within the EDMS.
  • Managing incoming and outgoing document correspondence / distribution through the EDMS.
  • Auditing and reviewing Project documentation to ensure compliance with project procedures.
  • Ensuring all Project related documents are uploaded and controlled on the system
  • Monitoring and control of technical documentation and drawings.
  • Creation of document management system reports.
  • Maintaining various key Project registers and Project trackers.
  • General administration of the EDMS on a day-to-day basis and reporting any discrepancies, errors or new metadata code requirements to the Lead Document Controller.
  • Interacting with, advising, and assisting stakeholders (internal and external) on document control procedures and best practice.
  • Developing and managing document management policy, procedures, and guidelines both for the Project internally and externally (contractors and external parties).
  • Reporting and communication of Document Management system data / information, including input and communications at Project meetings.
  • Instill best practice document control within the Project team.
  • Provide all internal and external Viewpoint and Business Collaborator training and guidance.
  • Attending kick off meetings with new Contractors when necessary.
  • Assisting the Lead Document Controller with the archiving of any hard copy Project Data and Safe contents.

Requirements

  • Minimum of 5 years in a Document Control based role. Previous experience of having worked on a similar construction project would be highly desirable.
  • Experience of Viewpoint and Business Collaborator EDMS highly desirable, as are analytical skills, and strong working knowledge of Microsoft Office Packages.
  • A strong understanding of Document Control principles and best practice.
  • Appreciation of document management issues in a dynamic Project setting would be advantageous.
  • Knowledge of Offshore Wind Farm construction also desirable.
  • Results Oriented, Good Interpersonal and Communication Skills.
  • Pro-active, collaborative, able to work under pressure.

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