Briefing Officer and Executive Assistant

4 weeks ago

Leeds, United Kingdom UK Civil Service Full time

Job summary

In DHSC, we are proud of our purpose � to enable everyone to live more independent, healthier lives for longer. To achieve this, and create a great place to work, we have four values: we are inclusive, we constantly improve, we challenge, and we are agile. If this sounds like an environment you�d like to work in, we�d love to hear from you.

The NHS Pay, Employment Services and Industrial Relations Directorate is responsible for policy on national pay and contracts for over a million NHS staff, as well as leading the government response to strikes within the NHS.

It is a high profile, stretching area of work which provides an excellent opportunity to work closely with Ministers, senior officials and a wide range of internal and external stakeholders.

We are committed to creating a great place to work for our colleagues reflecting the society we serve. Diverse perspectives and experiences are critical to our success. We welcome applications from people from all backgrounds with the experience and skills to perform this role.

Job description

The successful candidate will take on a dual role as a member of our friendly and welcoming Briefing Hub team, splitting their time between working as a Briefing Officer and providing support for our Directorate's senior leadership team as an Executive Assistant.

The Briefing Hub manages strategic briefings and related requests on behalf of the directorate, including parliamentary business and the relationship with the media team. The work is fast paced but rewarding and provides the opportunity to rapidly develop core civil service skills like writing Ministerial briefings.

The role of an Executive Assistant in our directorate is varied and gives a fantastic opportunity to experience working in Government whilst also providing the opportunity to work alongside senior leaders.

We are looking for someone who can hit the ground running. This role would suit a team player with excellent written and oral communication skills and the ability to prioritise and work efficiently and at pace.�

Person specification

The core responsibilities will include: �

Providing proactive operational and administrative support to our Director and our two Deputy Directors - managing their emails; organising their diaries; booking travel and meeting roomsProactively manage the Director and Deputy Directors� priorities and anticipate problems and risks, providing suggestions for positive outcomesAdvising ministers and senior officials through high quality briefing on industrial relations, pay and other related issues �Responding to Parliamentary Questions, correspondence, and cross-team contributions �Developing a strong understanding of the policy area and industrial relations landscape �Ensuring corporate returns are completed by the wider team to the necessary deadlines, chasing individuals on behalf of the senior team if necessaryBuilding and maintaining relationships with internal and external stakeholders

�Key Skills and Experience

To be successful in this role you will need to demonstrate: �

Excellent organisation and prioritisation skillsExcellent oral and written communication skills �Ability to work at pace, and manage competing priorities �Personal resilience when working under pressure �Personal initiative and the ability to work with a high level of autonomy �Ability to work as part of a team, adapting to support team members �

Ability to use Microsoft Office applications (Word/Excel/PowerPoint/Outlook)

Your normal place of work will be your contractual primary workplace, usually either London or Leeds.� Within DHSC we offer non-contractual hybrid working. The expectation at present is a minimum of 60% of your working time spent in the office, enabling in person interaction and collaboration and enhancing team working, learning, and support.�

You will be asked to express a location preference during the application process. Please be aware that this role can only be worked in the UK and not overseas and some travel may be required across the DHSC estate.�

Opportunities for some working from home may be available; other flexible working options may be discussed with the hiring manager in line with individual circumstances and business need.�

There are a limited number of DHSC colleagues who have existing agreed homeworking contracts resulting from Our Future Estate Programme 2023-2024. Colleagues covered by these arrangements are eligible to apply for this role whilst continuing their agreed existing home working arrangement. Occasional travel to DHSC offices or other locations may still be required according to business need. Travel and subsistence will be provided in line with the pre-agreed homeworker arrangements.����

Behaviours

We'll assess you against these behaviours during the selection process:

Delivering at PaceCommunicating and InfluencingSeeing the Big PictureWorking Together

Benefits

Alongside your salary of �27,079, Department of Health and Social Care contributes �7,311 towards you being a member of the Civil Service Defined Benefit Pension scheme. Learning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA with an average employer contribution of 27%

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