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Executive Assistant

2 months ago

London, Greater London, United Kingdom Marsh Full time

Our UK Cargo practice is currently seeking candidates for the following position based in our London or Norwich offices:

Executive Assistant / Team Secretary – Cargo

As an organised, proactive, and responsive individual, you will ensure the teams day-to-day work runs smoothly, keeping them organized and providing day-to-day administrative support in the form of email management, travel arrangements, calendar management, expense tracking, document preparation and correspondence.

We are looking for an experienced Executive Assistant/Team Secretary, who will be able to showcase their skills and add value straight away.

What can you expect?

  • To be responsible for providing ongoing administrative and business support to circa 10 Marsh Cargo colleagues in our London and Norwich offices. The primary focus of the role will be to book trips (flights, hotels, etc.), manage visitors, arrange itineraries, pay expenses, take minutes/notes, book meeting rooms, etc.
  • Hybrid set-up - minimum of 3 days in the office with a degree of flexibility to be in, as and when required.

What you will be rewarded with:

  • We offer and embrace a hybrid working model that nurtures a collaborative working environment in the office 3 days per week allowing 2 days per week to be spent working on a remote basis.
  • Competitive Benefits Package including: 27 days annual leave, up to 4 days flexible bank holidays, excellent pension contributions, private medical cover, life assurance, income protection, employee assistance program, plus a range of flexible benefits including the option to buy up to 5 days holiday per year, cycle to work, dental insurance, health assessments plus many more.
  • Generous Family Leave including: 6 months paid maternity leave, 4 months paid paternity leave, 6 months paid adoption leave plus shared parental leave options. To help ease the transition when you return to work you will be able to work 8 weeks at 80% of your normal work pattern and receive 100% of your normal salary.

We will rely on you to:

  • Provide an effective and responsive administrative service to one of the key Cargo teams.
  • Maintain and manage a busy diary, organising internal and external appointments, considering current priorities, global time zones and the need for focus time.
  • Be able to prioritise, particularly when it comes to putting together executives' calendar and determining the importance of various tasks, meetings, and assignments.
  • Monitor inbox, responding to emails where appropriate, flagging them for later discussion.
  • Coordinate and arrange business trips including meeting itineraries, flights and accommodation.
  • Liaise with internal and external colleagues and clients across the UK and internationally.
  • Reconcile expense claims and credit card statements.
  • Maintain and support Cargo divisional MPower (sales) updates.
  • Act as a 'gate keeper' to ensure non-essential tasks are given low priority.
  • Planning client meetings and events and/or coordinating with event planners.
  • Undertaking ad-hoc projects.

What you need to have:

  • Experience working in a similar Executive Assistant/Team Secretary role which demonstrates your ability to multi-task, organise and prioritise effectively.
  • Ability to plan and organise self and others.
  • Ability to work to tight deadlines.
  • Strong written and verbal English language skills are essential.
  • Strong attention to detail with the ability to prioritise pace over perfection when needed.
  • Approachable & sociable personality.
  • Sound knowledge of I.T. especially MS Outlook, Teams and Zoom.
  • Ability to develop and maintain relationships.
  • Maintain high levels of confidentiality.

What makes you stand out:

  • Experience working within the insurance and financial services industry.

About Marsh:

Marsh is the world's leading insurance broker and risk adviser. With more than 45,000 colleagues operating in more than 130 countries, Marsh serves commercial and individual clients with data driven risk solutions and advisory services. Marsh is a business of Marsh McLennan (NYSE: MMC), the leading global professional services firm in the areas of risk, strategy and people. With annual revenue of over $20 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses: Marsh, Guy Carpenter, Mercer, and Oliver Wyman. For more information, visit , follow us on LinkedIn and Twitter.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin colour, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable adjustments in accordance with applicable law to any candidate with a disability to allow them to fully participate in the recruitment process. If you have a disability that may require reasonable adjustments, please contact us at

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local based teams will identify at least one "anchor day" per week on which their full team will be together in person. office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

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