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PA to CEO

1 month ago

London, Greater London, United Kingdom Harris Hill Charity Recruitment Specialists Full time

I am excited to be working with an amazing support charity in search of a Personal Assistant to the CEO. This is a part-time, London based hybrid role until 31 December 2024. As PA to the CEO you will assist the EA ensuring that the CEO is in the right place at the right time, focused on the highest value work for the charity.

Main duties:

Ensure that our CEO is in the right place at the right time and properly briefed and resourced to engage a range of stakeholders. You are the team lead for the organisation, management and proper functioning of the Executive Office. Day-to-day needs include:

Management of CEO's professional diary, handling diary conflicts and exercising sound judgement in prioritising appointments

Management of CEO's personal diary, ensuring life admin is properly resourced and time is allocated

Run calendar audits to review utilisation of CEO's time across key priorities.

Arrange domestic and international travel, including flights, accommodations, logistics, itineraries and travel preparation

Track CEO's budget and facilitate processing of work expenses

Triage enquiries including drafting correspondence and escalating up matters in timely manner

Awareness of the CEO's priorities and ability to communicate, negotiate and prioritise workload with other team members

Provide in-person support to CEO as needed including accompanying the CEO to meetings, media appearances, conferences in the UK and abroad

Represent the CEO in external and internal meetings as needed; specifically relationship management with funders

Acting as a Second - You will act as a second support lead for organisational processes, which are important for the proper functioning of our organisation. These processes include:

Board management cycle, which includes scheduling meetings, taking minutes, gathering information from staff for board papers

Grants management cycle, which includes preparing grant applications, scheduling meetings with funders, processing grants received, documenting grant reporting requirements and schedule, writing grant reports.

Contract management cycle, which includes scoping contracts, drafting contracts and overseeing the signing of contracts through DocuSign

Acting as the backup point of contact for IT service providers and contractors

If you have the above skills and experience and are immediately available, please apply online today, I would love to have a conversation with you

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