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PA to the CEO and Operations Coordinator

2 months ago

London, United Kingdom Bond Full time

MAIN RESPONSIBILITIES

PA Support to the CEO (estimated 30% of the role) 

Effective diary management for the CEO:  Corresponding with internal and external contacts to arrange meetings  Ensuring CEO time is managed with a mixture of meetings and space for desk work  Maintaining an overview of upcoming appointments for the CEO and highlighting upcoming meetings to the CEO  Meeting regularly with the CEO to provide a verbal overview of diary changes  Monitor PA email inbox monitoring for diary or other requests  Keeping records of meetings up to date on Bond’s systems, including Salesforce  Maintain and prepare monthly expense and credit card claims for CEO.  Book travel arrangements for CEO.  Assist the CEO with staff comms and engagement, including coordinating the monthly staff meetings, stand up, organising awaydays and other staff engagement opportunities.  Support with the scheduling and planning of SMT meetings, including by ensuring SMT agenda dovetails effectively with that of the Board.  Produce meeting briefings and powerpoint slides to support CEO engagement. 

Governance Support (estimated 40% of the role)  

Support for Board, Committee and Senior Management Team meetings, including:  Scheduling meetings and room bookings  Maintaining the annual Board schedule of meetings and deadlines for papers  Coordinating the production of Board and Committee meeting papers, ensuring these are shared with all trustees and relevant staff ahead of meetings  Minute meetings board, committee and other relevant meetings  Ensure Board portal is up to date and accessible for all trustees  Keep track of actions resulting from Board and Committee meetings and offer support for these to be completed by members of the Senior Management Team and CEO as agreed. Contribute to effective board governance, ensuring relevant policies and documentation are in place. Support recruitment of new trustees and chair and lead on inductions.

Provide HR administration and operations support to Bond (estimated 30% of the role) 

Provide operations support to members of the senior management team, including:  Support with credit card returns and expenses claims Scheduling meetings and room bookings and event organisation  Work with the People and Operations Team to provide additional administrative support when required. Lead on implementation of HR or Operations initiatives, in collaboration with the People and Operations team.  Lead on and/or support any longer-term projects relevant to the role. Such other duties as may reasonably be required from time to time. 

BENEFITS

Bond offers a competitive salary and benefits package including: 

Annual Salary of £35,525 27 Days Annual Leave + Bank Holidays, with additional staff privilege days, normally between Christmas and New Year  7% pension contributions (staff pay 3.5%) Flexible working hours (Hybrid working – 1 day, minimum in the office per month)  Staff Development days  Perk Box access  Employee Assistance Programme  WeCare (Health and wellbeing services, including access to 24/7 online GP services, second medical opinion, mental health support such as counselling, guidance from health professionals, burnout prevention, life event counselling, get fit programmes, nutritionist advice, etc. – for staff and immediate family)  Interest free season ticket loan 

HOW TO APPLY

To apply submit your CV and cover letter outlining why you are the right candidate for this role by midnight 28th July 2024. 

BOND AND EQUAL OPPORTUNITIES

Bond values diversity and works to advance equity and inclusion. All staff have a responsibility to ensure that they are being open, accepting and respectful to all that they come into contact with within their work at Bond, regardless their protected characteristics. Acting in accordance with the AEDI policy, Bond staff must contribute to our inclusive organisational culture ensuring that they are aware of and respond appropriately to micro-aggressions, racism, sexism, LQBTQ+ misconduct and disability equity. Bond Staff must not be bystanders, and must report when they witness any unacceptable behaviour. 

 In order to assess and ensure the continued effectiveness of Bond’s Equal Opportunities Policy, all applicants are asked to complete a short questionnaire when applying. You are not obliged to answer the questions but the more information you supply the more effectively we can monitor our equal opportunity practices. Completion of all questions is voluntary and failure to answer any question(s) will not affect your application in any way.

The information you supply will be treated in confidence and will not be seen by any member of the selection panel responsible for the appointment. The questionnaire will be detached from your CV and cover letter, stored anonymously and used purely to provide statistics for monitoring purposes. 

SUBJECT OF EMPLOYMENT AT BOND

If successful, you must have the right to work for the duration of your contract at Bond. All offers of employment will be subject to satisfactory references. Bond also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.