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Administration Assistant

3 months ago

Birmingham, Birmingham, United Kingdom Birmingham City Council Full time

Start date: 1 September 2024

Hours per week: 36.5, Term time only

Ward End Primary School

Ingleton Road

Birmingham

B8 2RA

Telephone number:

Contact email:

Contract type: Permanent

Ward End Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

JOB PURPOSE

To act as Receptionist/Admin Assistant in the school office by providing support for a range of office procedures

VALUES AND BEHAVIOUR

Our School Values and Mission Ward End Primary is a Reading School. We are Global Citizens within a World Class School. We have high standards of attendance and punctuality. Family, community and character education are at the heart of all we do. Our pupils are well prepared for Key Stage 3 and beyond.

DUTIES & RESPONSIBILITIES

  • to act as first point of contact for visitors, parents, pupils and all other stakeholders
  • to ensure that all visitors to school are signed in using the visitor system and ensuring all safeguarding procedures are followed
  • telephone & reception duties, taking telephone calls and delivering messages as appropriate
  • receiving and sorting incoming mail for delivery to appropriate staff
  • recording, stamping and posting outgoing mail
  • ensuring that deliveries are placed at the correct point and delivery notes are passed to the Resource Manager
  • providing clerical support to the school's administrative function including word processing, filing, photocopying, data entry, using ParentPay system and administration regarding free school meals
  • maintenance and up-date of pupil central files
  • accurately input and retrieve confidential data into the Management Information System as required
  • to ensure all tasks are carried out with due regard to Health and Safety
  • to undertake appropriate professional development including adhering to the principle of performance management
  • any other duties as commensurate within the grade in order to ensure the smooth running of the school
  • to set an example of personal integrity and professionalism
  • to implement the agreed vision and aims of the school
  • to follow all agreed school policies and procedures
  • to undertake appropriate professional development including adhering to the schools policy regarding performance management
  • within the grade and job description of each level the exact focus of the role will be decided at school level and will take into account the needs of the school as well as the experience and development needs of the member of staff

    SUPERVISION RECEIVED

    Office Manager

    Left to work within established guidelines subject to scrutiny by line manager

    This post is covered by Part 7 of the Immigration Act Therefore the ability to speak fluent and spoken English is an essential requirement for this role.

    Download Application Pack and Apply Online

    This school is committed to safeguarding and promoting the welfare of children and expect all staff and to share this commitment. The successful candidate will be subject to necessary pre-employment checks, including: an enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work. All applicants will be required to provide two suitable references.

    BCC is a Living Wage employer

    Rehabilitation of offenders: This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are 'protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.

    An online search will also be carried out as part of due diligence on all short-listed candidates.