Administrative Assistant
1 day ago
We are seeking an experienced Administrative Assistant to join our team at Management Solutions in Birmingham. As an Administrative Assistant, you will provide high-level administrative support to our management team, ensuring the smooth operation of our office.
Key Responsibilities:- Provide administrative executive support to management, including controlling and registering of expenses.
- Support the MIS process by feeding information into systems periodically and reconciling management and accounting information.
- Support employees in time and expenses reporting processes.
- Perform general administrative responsibilities, including office reception, calls, mailing, shipping, filing, and copying.
- Manage procurement of office supplies, equipment, and furniture.
- Monitor and control office supplies and hardware.
- Support relationships with outsources and vendors.
- Filing and maintenance of contracts and activation of renewal processes.
- Support relationship with clients, including meeting arrangement and invoice process.
- Support Human Resources, including personnel recruiting process and training activities.
- Organize meetings and seminars related to the Financial Industry.
- Manage travel arrangements, including contacts with hotels, apartment owners, flights, and trains booking agencies.
- Fluent English, conversational Spanish.
- Strong verbal and written communication skills.
- Ability to effectively negotiate with customers, vendors, and internal staff.
- Proven organizational skills with extremely strong attention to details.
- Positive attitude, energetic, enthusiastic, and able to manage own time.
- Proven ability to work simultaneously in multiple tasks, problem solve, and be a self-starter.
- Manage confidential information and activity with extreme professionalism.
- Strong skills and expertise in Microsoft Office.
- Previous experience in office management and administrative tasks.
- Employment contract with attractive conditions and competitive benefits.
- Opportunity to join a firm that provides everything necessary for maximum professional development.
- Growth and learning in international environments.
- Integration into an extraordinary team of professionals, whose values and corporate culture are a benchmark in the industry.
- Ongoing training plan, with approximately 10% of business turnover spent in training.
- Specialist knowledge courses, external expert courses, professional skills courses, and language courses.
- Clearly defined career plan, with internal promotion based solely on merit.
- Partnership-based management model offers all professionals the opportunity to become part of the Firm's group of partners.
- Complementary experiences, including university relationships, social action, and sports club activities.
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