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Office Administrator

1 month ago

Cardiff, Cardiff, United Kingdom Hays Business Support Full time

Your new company

This charity is part of education services focused on supporting schools to achieve the best possible outcomes for children and young people, bringing out the best in their pupils and their staff.

They provide a range of services that are available to all schools, including:
initial teacher training; ongoing professional development for teachers and support staff; a complete, fully sequenced curriculum for both primary and secondary; support for schools to deliver education with character; and support to enable schools to make a contribution in their communities

Your new role

The Office Administrator will oversee the daily administrative operations of the office and is responsible for ensuring the office runs efficiently and effectively.

As an integral role within this busy office, it will involve a variety of tasks including managing office supplies, greeting visitors, supporting staff, and handling correspondence and telephone queries.

You will also be responsible for managing the meeting room calendars, setting up meeting rooms and liaising with the landlord.

Working within the Estates Team and alongside the Estates Executive Assistant, you will assist them with raising purchase orders, processing invoices, and setting up new suppliers for items relating to the central offices, along with the school estate projects.


  • Answering external/internal calls for both the London and Peterborough Office and dealing with them appropriately.
  • Checking Group email enquiries and forwarding to the relevant person/team.
  • Dealing with incoming/outgoing post and distributing to relevant departments in a timely manner.
  • Meeting and greeting all visitors.
  • Managing meeting room calendars and room requirements for those using the meeting rooms, i.e. booking lunches, Teams/Zoom set up, whiteboard, arranging refreshments and to ensure everything is in place for meetings.
  • Maintaining stationery/kitchen stocks.
  • Maintaining general office housekeeping to a high standard and liaising with the cleaners for any issues.
  • To liaise with the Landlord/suppliers regarding any facilities issues to ensure smooth operation of London Office for all staff and visitors.
  • Ensure the London office meets H&S regulations by working closely with the Executive Assistant to the CEO, the Group H & S Manager and Landlords.
  • Central Office/Estates project invoices - setting up new suppliers, raising purchase orders and processing invoices.
Please note this role is office based full-time.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.


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