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Office Administrator in Cardiff
2 months ago
Page Group are hiring a Office Administrator role for a medium sized law firm based in Cardiff City Centre. The role involves providing comprehensive administrative support to ensure efficient operation of the office.
Client Details
Company Overview:
Fast-growing law firm - currently sitting at 50 headcount with plans to double headcount in the next 18-24 months.
Primarily specialising in family law and employment law.
Average staff tenure 6 years length of service
Based in Cardiff City Centre
Description
Assist in managing the firm's day-to-day operations, including office management, facilities, and administrative functions.
Complete day-to-day client administration tasks, such as data entry, raising practice invoices and setting up/amending client Direct Debits, etc.
Support with the onboarding of new clients and disengagement of existing clients.
Book in and assign new work to relevant team members.
Oversee the return of client documentation through the record returns process.
Administer the practice tax investigation insurance service.
Ensure the efficient operation of office systems and equipment, including phones, printers, and computers.
Coordinate the maintenance of office supplies, including ordering and stocking supplies as needed.
Act as the first point of contact for clients, colleagues, and suppliers, providing efficient and professional service.
Manage the practice's email inbox and distribute incoming mail to the relevant team members.
Prepare and maintain accurate records and reports, ensuring they are up-to-date and appropriately filed.
Assisting with the coordination of training programs and professional development activities.
Maintaining the firm's document management system and intranet
Supporting the implementation and maintenance of practice management systems.
Updating the firm's social media accounts.
Cover reception duties as required, including greeting clients, managing incoming calls, and directing inquiries to the appropriate team members.
Provide high-level administrative support to the executives, managing their diaries and coordinating meetings.
Perform any other duties as assigned by the leadership team.
Profile
A successful Office Administrator should have:
- A professional services background(legal industry or financial services)
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
Job Offer
- An estimated salary range between £23,000 and £27,500 per annum.
- 25 Days AL+ Bank
- 6% employer pension
- Opportunities for professional development.
- Free on site parking
- Hybrid working
This is a fantastic opportunity for an Office Administrator to join a professional environment in the legal industry, in the heart of Cardiff. Please apply today
