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Office Manager in Cardiff

3 months ago

Cardiff, Cardiff, United Kingdom Sitka Recruitment Limited Full time

We are working with a great organisation based in Cardiff, who are focussed on delivering an innovative service that promotes the Welsh capital and it's city centre businesses. They are looking for a diligent and organised Office Manager to oversee HR, Finance, office administration & Governance for the organisation.

They are seeking a people focused and process driven individual with strong operational support skills including HR knowledge. The successful candidate will work with a small team of dedicated individuals who are passionate about the organisation and the work it carries out.

The new Office Manager should be an independent, self-sufficient individual who is highly organised in their approach and also someone who has strong communication skills. In return, the organisation can offer a flexible working week with a mix of home and office working.

The job

  • Ensure that HR policies and procedures, including staff development plans are kept up to date to support the effective management of the team
  • Ensure all job descriptions and contracts are up to date and representative of roles and legalisation
  • Support staff in their understanding of the companies HR policies and procedures as and when relevant.
  • Oversee the delivery and implementation of the employee benefit and wellbeing package.
  • Office housekeeping including liaison with the landlord and key contractors
  • Serving as the first point of contact for the company over the phone and through generic company email addresses
  • Administrative tasks related to the sound management of the company including but not limited to: minute taking at relevant board and subcommittee meetings, general housekeeping tasks such as stationery supply management
  • Book-keeping and financial management including budget monitoring, processing incoming invoices, raising and chasing outgoing invoices, managing bank reconciliation, and preparation of basic financial reports
  • Responsibility for the office costs budget including identification of efficiencies
  • Organising and administering meetings of the board of directors including venue and catering hire and management of attendance

The person specification

  • Experience in an Office Manager/co-ordinator role is essential, preferably in a small organisation where the role is broad.
  • Ideally have experience of dealing with HR matters
  • Experience of financial administration, preferably experience with Xero
  • Demonstrate reliability and discretion and be able to maintain the confidentiality of information
  • Highly competent using Microsoft Office, in particular Word and Outlook
  • Possess excellent IT and problem-solving skills
  • Strong communication skills, both verbal and written
  • Have the initiative and ability to 'make things happen'
  • Strong attention to detail

Salary and benefits

  • Salary is £30,000 per annum
  • Fixed Term until November 2026, intention to renew for 5 years.
  • Bonus scheme
  • 25 days annual leave + Bank holidays
  • Flexible/Hybrid working

The next step

Please send your CV and we will respond in due course.