Apprenticeship Administrator

4 weeks ago

London, Greater London, United Kingdom University of West London Full time

We are the top University in the UK for Student Experience and for Teaching Quality in the Times and Sunday Times Complete University Guide 2024 and University of the Year for Social Inclusion in the Daily Mail University Guide 2024.

The Department

UWL is a sector leader in the provision of degree apprenticeships, with over 6 years of experience in the delivery of specialist degree level apprenticeship programmes. The apprenticeship portfolio covers computing, engineering, healthcare, built environment, business and leadership and other apprenticeships are in development. UWL is on the register of Approved Training providers and is also approved End Point Assessment Organisation for many of the apprenticeship standards we offer.

The Apprenticeship Office is a central professional service that manages the recruitment, onboarding, support, monitoring, and compliance of the apprenticeship provision.

The office has successfully grown the apprentice offer in UWL with over 24-degree apprenticeships – 17 approved standards at degree level, and within these there are a further seven specialist pathways. As the range of apprenticeships, we offer has expanded, so have the numbers of apprentices and employers who engage with us.

Another key role of the office is to work with the Schools and Colleges in the university to provide the required continual monitoring of apprentice's engagement to ensure funding compliance and external regulatory body requirements.

In recent years, Ofsted rated our Apprenticeship provision as 'Good' in all areas with an overall judgement of 'Good'. The University was particularly commended for our effective partnerships with employers, responsiveness to local employment needs and enabling learners to develop in the workplace.

The Role

The main purpose of this administrator role is to support the development and maintenance of robust controls and procedures to ensure that the University's apprenticeship meet with funding and other external stakeholder requirements.

The role involves working closely with:

  • The Director of Apprenticeships and their delegates
  • Head of Apprenticeship Funding and Data and their delegates
  • Other internal stakeholders such as university enquiries and admissions, course leaders, apprentices, and employer contract managers.

The areas of responsibility for the role will include:

  • Onboarding and enrolment
  • Creating and administrating all documentation associated with the apprenticeship journey.
  • Producing regular reports to demonstrate up-to date evidence of compliance/participation
  • Monitoring and assuring compliance and quality of the apprenticeship funding documentation ensuring all learner files (evidence packs) are accurate, completed and audit ready at all times.
  • Monitoring individual apprentices (and cohorts) engagement with the apprenticeship and weekly negative attendance reporting to employers
  • Progress reporting to employers 3-4 times a year
  • Monitoring and validating Off the Job hours reporting by apprentices

The apprenticeship administration role will be required to contribute to any internal or external funding audits and quality Inspections (Ofsted.)

How to Apply

To apply click on 'Apply' and fill out the application form.

Further information about the application process can be found here:

Please email if you need any assistance with the application process.

Additional Information

Read more about working at the University of West London at

Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

Previous applicants for this post need not apply again.

This position does not meet the University criteria for Skilled Worker sponsorship.

£29,786 to £35,589 per annum

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