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Office Administrator

4 months ago

Loudwater, United Kingdom Insignis Talent Full time

Office Administrator

Loudwater, High Wycombe | Permanent | Part-time, 30 Hours | 5 Day Week


The role of Office Administrator will provide administrative support to our Loudwater Office and will be reporting to the Office Manager.


The job holder will be expected to be an excellent team player, be able to hit the ground running and be used to a fast-paced environment with changing deadlines and varied workload. We are looking for a part time employee working 30 hours per week.



Role Responsibilities


The management support function in Ultra provides effective and efficient administrative support, which will include, but is not limited to -



  • Complex diary management of Senior Members of the company including meeting arrangements (booking meeting rooms, delivering, and arranging hospitality as required).
  • General office administration including answering phones, manage the administration inbox, speaking with clients, welcoming visitors, ordering and maintaining stationary for the office
  • Expenses reconciliation using Concur
  • Raising purchase requisitions on IFS system
  • Administration of company documentation
  • Adhoc support on other administrative and project-related tasks
  • Resolves routine issues without supervisory approval.


This role will have opportunities to grow and learn additional skills and tasks to enhance responsibilities within the business.



Skills


  • Background of Office Administration in a manufacturing, aerospace or defense environment.
  • Competent user of Microsoft Word/Excel/PowerPoint/Teams
  • Strong experience of diary management.
  • IFS System – training can be given if required.
  • Concur System– training can be given if required



Benefits on offer



  • Flexible working hours
  • 1pm finish on a Friday
  • Casual dress
  • 25 days holiday
  • Christmas shut down.
  • Option to buy or sell holiday.
  • Option to purchase private health care, dental, critical illness etc via salary sacrifice.
  • Reward hub - discounts at over 200 online stores
  • 4 x annual salary life cover