Office Administrator

4 months ago

Loudwater, United Kingdom Ultra Electronics Full time

General Management roles in Ultra lead and manage the operating and financial performance of the business and ensure that the development of talent and succession is aligned to the strategic plan.

Management Support and Communications personnel provide support in their areas of expertise.

Wherever possible, we will consider a variety of working options to suit your lifestyle, whether that be hybrid home/office working, flexible working and part or full time employment. It's the 'innovating' and 'empowering' values that we ASPIRE to be. We welcome the challenge to work in new ways and have trust in you when getting the job done because we recognise, our business is our people.

Reporting to the Office Manager, this role will provide support to all parts of the business. The job holder will be expected to be an excellent team player, although he/she will also need to work autonomously.

The management support function in Ultra provides effective and efficient administrative support, which may include:
- diary management- travel and accommodation planning- expenses reconciliation- meeting arrangements- minute taking- general office management such as answering phones, speaking with clients- assisting manager- clerical work (including maintaining records and entering data)- a variety of other tasks

These roles perform a range of clearly defined procedures, and will typically be considered skilled through on-the-job experience. Resolves routine issues without supervisory approval. Has developed skills through formal training and/or work experience.

Key Responsibilities- Book Outside Hospitality and reconcile invoices relating to hospitality bookings- Prepare and set up refreshments and ordered lunches for meetings- Ensure catering supplies in the Loudwater site are maintained- Travel Management/arrangements - Booking Flights, hire cars, hotels- Book meetings and schedule events across time zones- Raising Purchase Order Requisitions on IFS as required- Compiling, formatting, printing and binding of documents- Assisting with admin requests sent to the Admin Team Portal- Submit expense reports for the Directors as required on Webex- Order office stationery and monitor supplies- Manage the Loudwater Pool Cars in the booking calendar- Provide absence cover for the Admin Team

Skills, Qualification and Experience- Proficiency with Microsoft Office programs- Experience in supporting multiple teams and meeting deadlines- Organisation and prioritization skills- Experience of working in a fast paced changing environment

Personal Attributes- Maintains a positive and friendly Company image- Proactive Team Player- Excellent Verbal and Written Communication- Ability to gain UK Security Clearance- Ability to think on your feet in changing situations

LI-SS

MAR

LI-Hybrid

Here at Ultra we are an equal opportunity employer and value diversity and inclusivity. Underpinned by our values, behaviours and policies, we want you to feel empowered to be the best version of yourself. We also believe that people from different backgrounds and cultures will increase our diversity of thinking, ensuring we successfully deliver to our customers.

We therefore do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We also support requests for flexible working arrangements wherever possible.

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