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Executive Assistant

1 month ago

London Area, United Kingdom TaP Music Full time

TaP Music is seeking an experienced and dedicated Executive Assistant to provide seamless and effective support to their Co-CEO and COO in London. The successful candidate will be ready to hit the ground running with an enthusiastic 'can-do' attitude, also taking pride in overseeing Office Management at TaP's London HQ.


Main responsibilities:


• Managing diary for CEO and COO, schedule meetings/calls, both in-person and virtually

• Organising all aspects of business travel for CEO and COO; process visas and issue itineraries as required

• Screening and filing inbound emails for CEO and implementing efficient system for managing inbox

• Booking flights, accommodation and ground transport for CEO's family holidays and personal trips

• Overseeing the housekeeping and property management of CEO's residences in London and Spain

• Helping with the execution of personal, household and family related tasks and errands as directed by CEO

• Providing front of house support to the London office; welcome guests and prepare meeting rooms

• Processing expenses and consolidate receipts for business/personal transactions and client recharges

• Booking chauffeurs, taxis and ground transport for CEO, COO, wider team and roster clients

• Organising couriers for CEO, COO, wider team and roster clients as requested

• Acting as point of contact for building concierge, suppliers and onsite contractors

• Ensuring office supplies and stationery are well stocked and office is kept tidy

• Offering general administrative support to wider global Music team as needed

• Being available to assist outside of usual office hours as reasonably required

• Providing holiday/sickness cover to other executive support staff as needed

• Assisting with monitoring and managing website inbox


Person specification:


• Minimum 3 years experience (inc. at least 1 year of continuous employment) as music industry EA/PA

• A solid understanding of the music industry ecosystem and knowledge of 'who's who' is preferred

• A flexible and preemptive approach to work; anticipates obstacles and adapts to complete tasks

• Proactive and diligent; self-motivated and maintains meticulous attention to detail at all times

• Advanced IT skills; must be proficient using Apple devices/software and MS Office products

• Remains calm, unfazed and focused when subject to high pressure or conflicting priorities

• Conscientious; responds positively to instruction and demonstrates commitment to role

• Proven excellent organisational ability and logistical planning skills

• Handles sensitive tasks or information with discretion and confidence

• A personable and approachable demeanour is imperative in this role

• High level of literacy essential, good numeric skills desirable


TaP Music is an equal opportunities employer. They embrace diversity and are committed to a working environment where no one will be treated less favourably on grounds of their sex, race, disability, sexual orientation, religion, belief or age