Office Assistant

4 weeks ago

London Area, United Kingdom Instinctif Partners Full time

Role Overview

We are seeking a dynamic and enthusiastic Office Assistant to join our team. The ideal candidate will be the first point of contact for visitors, delivering an exceptional first impression through professional and friendly reception duties.


This role is pivotal in ensuring a smooth and efficient operation of the Front of House and overall office environment. Beyond reception responsibilities, the Office Assistant will support various teams with a range of administrative tasks, demonstrating exceptional organisational skills, a proactive attitude, and the ability to multitask effectively.


Duties/Responsibilities


Front of House

  • Answer and process inbound queries via email and our switchboard, ensuring prompt and professional communication.
  • Meet and greet clients and visitors, ensuring guests are welcomed warmly and directed to the appropriate host.
  • Manage meeting room bookings, including allocating rooms and maintaining a tidy and presentable environment at all times.
  • Arrange refreshments and catering for meetings, liaising with suppliers to meet requirements.


Client/External events

  • Coordinate and manage the logistics of large meetings and events, both in-office and offsite, ensuring all details are handled efficiently.
  • Maintain relationships with offsite venues to secure the best possible rates for events and meetings.
  • Provide occasional on-site support during offsite events, assisting with setup, registration, guest management, and any other tasks necessary to ensure the event runs smoothly.


Office Administration and Team Support

  • Manage the desk booking system for staff.
  • Oversee the logistics of large meetings and events, collaborating with IT and Facilities teams to arrange the setup of meeting rooms.
  • Monitor and manage stock levels of kitchen consumables, reordering supplies as needed.
  • Handle travel bookings, including international travel, ensuring compliance with the Company’s travel policy.
  • Process invoices accordingly, ensuring that costs are correctly charged to relevant departments or client codes.
  • Provide ad hoc administrative support to other teams as needed.


Person Specifications/Requirements

  • A flexible attitude towards working hours is essential, as you may need to work extra hours or adjust your usual schedule to meet job requirements.
  • Proactive and hands on approach.
  • Excellent communication and interpersonal skills.
  • Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met.
  • Accurate and exceptional attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
  • Previous experience in a similar role is preferred but not required.
  • Understands the importance of using discretion.


Benefits:

  • 25 days of holiday + 3.5 days for Christmas break + your birthday off.
  • 2 personal days for moving house, getting married, or religious celebrations.
  • 2 volunteer days.
  • Paid emergency parental leave (up to 5 days).
  • Private health insurance.
  • Pension scheme.
  • Enhanced maternity & paternity leave.
  • Individual and social celebrations.
  • Annual and new business bonus schemes.


At Instinctif Partners, we promote a diverse and inclusive working environment where everyone is valued and encouraged. We welcome applicants from all backgrounds, especially those who are underrepresented in our sector.

  • Office Support Specialist

    4 weeks ago

    London Area, United Kingdom Office Collective Full time

    Job DescriptionJob Title: ReceptionistCompany: Office CollectiveLocation: LondonJob Type: Full-timeIndustry: Offshore Wind EnergyAbout Us: Our client is a leading company in the offshore wind sector, committed to supporting the energy transition by helping businesses expand their capabilities and meet rising demands.Job Summary: We are seeking a highly...

  • Office Administration Assistant

    3 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Summary:We are seeking a highly organized and detail-oriented Studio Support Assistant to join our dynamic team at Office Angels. As a Studio Support Assistant, you will provide administrative support to our studio, ensuring the smooth running of the office.Key Responsibilities:Front Desk Management: Greet clients, visitors, and provide refreshments as...

  • Office Operations Assistant

    3 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Summary:We are seeking a highly organized and customer-focused Administrative Support Specialist to join our team at Office Angels. As the first point of contact for our clients and visitors, you will play a crucial role in providing exceptional administrative support and ensuring a positive experience for all.Key Responsibilities:Greet and welcome...

  • Office Assistant

    4 weeks ago

    London, United Kingdom Office Angels Full time

    Job Title: Office Assistant Location: Central London, Holborn Remuneration: £33,000 to £35,000 per annum (£13 - £15 per hour) Contract Details: Temp To Perm (Temp for first 4-6 weeks) Working Pattern: Monday - Friday, 8.30am - 5.30pm 🌱 Join the Regenerative Revolution! 🌱 Looking to make a positive impact on the food and farming landscape?...

  • Office Assistant

    4 weeks ago

    London, United Kingdom Office Angels Full time

    Job Title: Office Assistant Location: Central London, Holborn Remuneration: £33,000 to £35,000 per annum (£13 - £15 per hour) Contract Details: Temp To Perm (Temp for first 4-6 weeks) Working Pattern: Monday - Friday, 8.30am - 5.30pm �? Join the Regenerative Revolution! �? Looking to make a positive impact on the food and farming landscape? Want...

  • Communications Support Officer

    1 month ago

    London, Greater London, United Kingdom The Assistant Room Full time

    Position: Marketing AssistantDepartment: MarketingReports To: Founder & Managing DirectorAbout The Assistant Room: The Assistant Room is a forward-thinking organization dedicated to providing exceptional service and support to business professionals globally. We are in search of a proactive and creative Marketing Assistant to become part of our enthusiastic...

  • Junior Accounts Assistant

    4 days ago

    London, United Kingdom Office Angels Full time €13 - €15

    Junior Accounts Assistant - 2 days per week - Luxury Drinks Company �?�? ?? Part-Time Temporary Contract (3 months) ? 2 days a week ?? £75 per hour Are you a diligent and detail-oriented individual looking to kick-start your career in the beverage industry? Our client, a global innovator in quality spirits, is seeking a Accounts Assistant to...

  • Executive Assistant

    3 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    About the RoleAs an Executive Assistant at Office Angels, you will play a crucial role in supporting the senior leadership team. We are looking for a proactive problem solver with exceptional communication skills and meticulous attention to detail. With experience in office administration and providing support to directors, you will be responsible for...

  • Executive Assistant

    3 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    About the RoleAs an Executive Assistant at Office Angels, you will play a crucial role in supporting the senior leadership team. We are looking for a proactive problem solver with exceptional communication skills and meticulous attention to detail. With experience in office administration and providing support to directors, you will be responsible for...

  • Senior Administration Assistant

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    About the RoleWe are seeking a highly organized and proactive Senior Administration Assistant to join our dynamic team at Office Angels. As a key member of our office support team, you will provide exceptional administrative support to our clients and colleagues.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our clients and...

  • Senior Administration Assistant

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    About the RoleWe are seeking a highly organized and proactive Senior Administration Assistant to join our dynamic team at Office Angels. As a key member of our office support team, you will provide exceptional administrative support to our clients and colleagues.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our clients and...

  • Post Completion Assistant

    1 day ago

    London Area, United Kingdom Office Collective Full time

    Post-Completion Assistant – Real Estate ResidentialLocation: Bank, the CityHybrid Working Available- 4 days office/ 1 day remoteAre you a detail-oriented and motivated individual with an interest in real estate law? We have an exciting opportunity for a Post-Completion Assistant to join our Real Estate Residential team in Bank in the City. In this role,...

  • Part Time Facilities and Office Support Assistant

    1 week ago

    London, Greater London, United Kingdom Office Angels Full time

    Part Time Facilities and Office AssistantWe are seeking a highly organized and enthusiastic individual to join our team as a Part Time Facilities and Office Assistant. As a key member of our office team, you will provide administrative support, manage stationery orders, and ensure the office is well-stocked at all times.Responsibilities:Provide general...

  • Part Time Facilities and Office Support Assistant

    1 week ago

    London, Greater London, United Kingdom Office Angels Full time

    Part Time Facilities and Office AssistantWe are seeking a highly organized and enthusiastic individual to join our team as a Part Time Facilities and Office Assistant. As a key member of our office team, you will provide administrative support, manage stationery orders, and ensure the office is well-stocked at all times.Key Responsibilities:Provide general...

  • Part Time Facilities and Office Support Assistant

    1 week ago

    London, Greater London, United Kingdom Office Angels Full time

    Part Time Facilities and Office AssistantWe are seeking a highly organized and enthusiastic individual to join our team as a Part Time Facilities and Office Assistant. As a key member of our office team, you will provide administrative support, manage stationery orders, and ensure the office is well-stocked at all times.Key Responsibilities:Provide general...

  • Part Time Facilities and Office Support Assistant

    1 week ago

    London, Greater London, United Kingdom Office Angels Full time

    Part Time Facilities and Office AssistantWe are seeking a highly organized and enthusiastic individual to join our team as a Part Time Facilities and Office Assistant. As a key member of our office team, you will provide administrative support, manage stationery orders, and ensure the office is well-stocked at all times.Responsibilities:Provide general...

  • Office Coordinator

    4 months ago

    London, United Kingdom Office Coordinator Full time

    **Company Overview** IGG is a dynamic, award-winning professional trustee company offering pragmatic, collaborative and professional trustee services to pension schemes throughout the country. We support trustees and sponsors to manage their schemes in an increasingly challenging regulatory environment. The 200+ strong team is made up of professionals who...

  • Office Coordinator Assistant

    3 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Temporary Office Coordinator OpportunityWe are seeking an experienced Office Coordinator to join our client's team on a temporary basis. This is a fantastic opportunity to develop your skills and work with a fun and friendly team in a world-class insurance firm.About the Role:Manage the day-to-day operations of the office, including scheduling meeting rooms...

  • Office Coordinator Assistant

    4 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Temporary Office Coordinator OpportunityWe are seeking an experienced Office Coordinator to join our client's team on a temporary basis. This is a fantastic opportunity to develop your skills and work with a fun and friendly team in a world-class insurance firm.About the Role:Manage the day-to-day operations of the office, including scheduling meeting rooms...

  • Office Coordinator Assistant

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    {"title": "Office Coordinator", "description": "Our client is a leading fashion design and manufacturing company that supplies clothing to global retailers. They are seeking a skilled Receptionist/Office Administrator to support their team and contribute to various tasks, from administration to events.Main Responsibilities:Welcoming visitors and managing...