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Office Support Specialist
2 months ago
Job Title: Receptionist
Company: Office Collective
Location: London
Job Type: Full-time
Industry: Offshore Wind Energy
About Us: Our client is a leading company in the offshore wind sector, committed to supporting the energy transition by helping businesses expand their capabilities and meet rising demands.
Job Summary: We are seeking a highly organized and professional Receptionist to join our busy office in London. The successful candidate will be responsible for providing exceptional customer service, managing incoming calls and emails, and coordinating meetings and events.
Key Responsibilities:
- Greet Visitors: Welcome guests, clients, and employees with a friendly and professional demeanor.
- Manage Incoming Calls and Emails: Screen, assist, and transfer inquiries, ensuring all communication is efficiently handled.
- Visitor Management: Provide access fobs, guide visitors to meeting rooms, and arrange refreshments as needed.
- Meeting Coordination: Prepare meeting rooms, arrange catering, and accommodate dietary requirements.
- Mail and Deliveries: Sort and distribute incoming mail, handle outgoing mail and courier services.
- Office Supplies: Monitor and maintain inventory levels, ordering and restocking as necessary.
- Facility Management: Oversee the maintenance of office equipment and coordinate with building management and service providers.
- Budget Management: Assist in managing the office budget to ensure cost-effective operations.
- Health & Safety: Ensure compliance with health and safety regulations and maintain related records.
- Travel and Guest Support: Coordinate travel and hotel bookings for executives and guests.
- IT Support: Assist with ordering and setting up laptops for new employees.
- Special Projects: Support management with various projects or events as assigned.
Requirements:
- Strong Organizational Skills: Ability to multitask and prioritize tasks efficiently.
- Excellent Communication Skills: Proficient in verbal and written communication, with a professional appearance and demeanor.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Problem-Solving Skills: Ability to think critically and resolve problems effectively.
- Attention to Detail: High attention to detail and ability to maintain accurate records.
What We Offer: A dynamic and supportive work environment, opportunities for professional growth and development, and a competitive salary and benefits package.
