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Rota Co-ordinator

3 months ago

Gloucester, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

To support the Unscheduled Care Team to deliver the service by ensuring the smooth co-ordination of the medical on call rotas for the Junior Doctors and Acute Medicine Consultants for Gloucester Royal and Cheltenham General Hospitals.


The post holder is responsible for the provision of effective rota management by forward planning and by ensuring all in and out of hours rotas are covered by the most appropriate and cost-effective solution.

They will be responsible for finding internal cover for vacancies and other absences and proactively managing vacancies in conjunction with medical staffing.


The post holder will construct, publish and distribute named rotas in line with rota patterns set out by Medical Staffing.


  • Responsible for all medical on call rotas
  • Support the other rota coordinators in times of sickness and absence i.e. annual leave
  • Identify and implement opportunities for service improvement
  • For the Consultant rota, identify staffing gaps and proactively fill with locums/bank
  • Publishing of locum shifts on 'Locums Nest' once gaps are identified on both rotas
  • Work with medical staffing team in order to adjust any less than full time rota patterns, publishing shift gap as appropriate
  • Ensuring that any rota swaps requested are compliant and adjusting rotas as necessary
  • Authorise bank timesheets ensuring they are accurate


Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK.

We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS pension scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

The Unscheduled Care Team are dynamic, caring and very supportive. An excellent support system is in place to help out new starters with the process of settling in.

  • Job Summary
  • Ensure efficient and effective rota cover across both sites (Gloucestershire Royal Hospital & Cheltenham General Hospital).
  • Support the other rota coordinators with the process for Consultants & Junior Doctors Annual / Study Leave, adhering to the Trust's and our local leave policy.
  • Identify and implement opportunities for service improvement
.

  • Covering and backfilling rota gaps at times requesting Doctors to cross site cover in order to ensure accurate staffing levels.
  • Cover commitments and take on additional responsibilities when other rota coordinators are on leave/sick.
  • Submit any additional locum shifts on Locum's nest.
  • Carry out any other duties that reasonably fall within the general nature and level of responsibility of the post, and as determined by the General Manager.

COMMUNICATIONS AND WORKING RELATIONSHIPS

  • General Managers / Assistant General Managers
  • Administration/Clerical staff
  • Consultants, nurses, and other health care professionals
  • Ward Clerks
  • TrakCare Team
  • Health Records Staff
  • Human Resources
  • Trust training department including PAS training staff
  • Medico legal staff, PALS
  • Temporary staffing coordinator
  • NHS locums and external agencies
  • Service Directors


This job description in not intended to be exhaustive and is provided to assist you in the performance of your contract.

Changes may be required from time to time in response to service requirements. These will be discussed with you as part of the Individual Personal Review process.