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Clinical Administrator

3 months ago

London, Greater London, United Kingdom Nightingale Hospital Full time



OB TITLE:
Clinical Administrator

Job Title:
Clinical Administrator

Location:
Nightingale Hospital, 11-19 Lisson Grove, Marylebone, London NW1 6SH

Department:
Nursing

Salary:
£24,000 per annum plus £4,000 London Allowance

Working hours: 37.5 hours per week

Closing date: 4 April 2023

About us


Nightingale Hospital is the only private mental health hospital in Central London, with over 30 years' experience in delivering specialised, evidence-based treatments in outpatient, day patient and inpatient settings.

Our dedicated team of specialists are committed to the diagnosis and treatment of all types of mental health conditions, including eating disorders and addictions.

Conveniently located, we are a two-minute walk from Marylebone main line and Underground stations, and within a ten-minute walk of Baker Street and Edgware Road Underground stations.


We are owned by international medical group Orpea, delivering the full spectrum of psychiatric care, high quality care home and rehabilitation services across the globe.


About the role:
Clinical Administrator


Your purpose is to work as an active member of the team, in collaboration with the Ward Managers, providing an efficient administrative service for the Hospital overall and more specifically the nursing departments.

To support in the delivery and monitoring of the clinical services and objectives of the hospital.

You will also work in partnership with a second Clinical Administrator covering and supporting each other in a dynamic way and working as a team.

The position will require an enthusiastic attitude and readiness to learn, and we are particularly looking for someone with a keen eye for detail as the role is very much focused on compiling evidence required for registration and compliance

Position in organisation


Reporting to and supported by the Ward Managers/Hospital Director, this role is key in driving the regulatory environment and adherence to group guidelines and protocols.

The Hospital Director sits on the Hospital Senior Management Team Board.

Key tasks/Scope of the role

  • Nursing Management Support
  • Clinical Governance & Regulatory Compliance
  • Training
  • Supervision
  • Payroll
  • Other
Nursing Management Support

To maintain an effective administration system to meet the needs of the nursing department and clinical services.

  • To assist the Ward Managers and Clinical/Nursing staff in registering booking staff returns and submissions.
  • To maintain data on agency nurses to support the managers in maintaining of revalidating data.
  • To have a good understanding and ability to monitor the implementation of the MHA.
  • To assist the Ward Managers with the input of data on staffing/leave/absence and to comply with the payroll system.
  • To support clinicians in ordering of stock.
  • To assist in meeting minute taking as scheduled in by the hospital.
  • To support in the Ward inductions with the view to buddy new employees. To support in various projects.

Clinical Governance & Regulatory Compliance

  • To assist in compiling evidence required for registration and compliance.
  • To administer and maintain the evidence database & monitor the completion of action plans.
  • To participate in the annual audit programme.
  • To provide reports for Clinical Governance/Care Quality Monitoring as required.
  • To assist in reports and data collection for corporate requests
  • To provide Mental Health Act administration function (training will be provided)

Training

  • Assist in the logistics of the delivery of the mandatory training programme (cover); logging and evidencing attendance and setting up specialist instructors.
  • Assist in the logistics of the delivery of any specialist training programmes; logging and evidencing attendance and setting up specialist instructors.

Supervision

  • Take full ownership of the Clinical Supervision monthly logs and report back the numbers to the ward managers monthly.
  • 95% of Clinical Supervision to be completed each month. These findings should be shared with the Hospital Director monthly.

Payroll

  • Ensure that the relevant time sheets are processed in a timely manner

Other:

  • To demonstrate an awareness of customer care and present a polite, courteous and helpful attitude when dealing with staff, patients and relatives.
  • To participate in training and development so that skills are continually reviewed and updates.
  • To ensure that mandatory training is undertaken and recorded.
  • To participate in the appraisal process in line with the hospital policy.
  • To undertake all general administrative duties to support the department.
  • To ensure all general administrative duties to support the department.
  • To ensure that confidentiality is maintained at all times in accordance with the company policies.
  • To be responsible for reading, understanding and complying with all relevant policies and procedures.
  • Occasional cover of the reception desks
  • Manag