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Facilities Administrator

3 months ago

Alfreton, Derbyshire, United Kingdom Alloga UK Full time
There is no better time than now to join our team Alloga is an amazing place to work.

Thanks to our continued growth during a challenging time, we are on the lookout for the best talent to help us grow even more

Duties will include:

  • Manage an effective reactive and a planned, preventative maintenance system (PPM) ensuring all equipment and plant are serviced and maintained to the highest standard.
  • Monitoring and use of the Prime system for all defects and damages, arranging suitable and appropriate attendance for rectification.
  • To provide efficient contractor control with booking works, inductions, document control and completing permits.
  • To provide efficient inhouse maintenance team control where required.
  • To liaise with contractors on obtaining risk assessments and method statements, including relevant insurances, licenses and other required documentation.
  • Obtain work instructions and quotes for both inhouse maintenance teams and external contractors.
  • Following up quotes, works and signing off completed jobs where required.
  • Scanning, managing, and filing of facilities and H&S related documentation.
  • Purchasing and distributing consumables for all areas of the business. including regular weekly ordering and ad hoc requests.
  • Raising purchase orders for approval.
  • Liaise with finance department, suppliers and contractors.
  • Managing controlled documents through Q Pulse system.
  • Manage site inductions, tours and 3rd party visits to the business where required.
  • Testing of critical equipment, including fire systems and plant where necessary.
  • Provide data on monthly KPIs to department managers
  • Conductiweekly and monthly facilities audits where required

So, what will you do?


You will be a key member of our Facilities team ensuring that our sites are maintained, serviced and are running to the highest standard.

You will work 9.00am - 5.00pm, with flexibility where possible.


Communication in this role is key, forming relationships with employees at Alloga UK and external 3rd parties to maintain service levels.


Who are we looking for?
A background in a Facilities co-ordination will be advantageous but not essential.


What is essential for us is someone who is confident with Microsoft packages and able to pick up and learn new systems and processes quickly and to a good standard.


You will work with a small team, in conjunction with the Health and Safety department, ensuring standards are maintained across all sites.


Key Attributes:

  • Highly motivated.
  • Compliance orientated eye for detail & clear on importance of adhering to regulation.
  • Ability & desire to work with a wide variety of people across teams, suppliers, contractors and other 3rd parties.
  • Highly organised ability to prioritize, keep track of own workload and work to tight deadlines.
  • Energetic with a cando attitude, tenacity to see tasks and projects through to completion.
  • Creative thinker finding the solution that other people might miss
  • Strong multitasker with excellent resolution skills.

Why work with Alloga?

  • Competitive salary (with our refer a friend scheme you could earn £150 just by joining us and referring 1 friend)
  • Unrivalled opportunities for progression (86% of promotion roles filled with internal talent in 2020)
  • Access to loads of different training programmes from entry to degree level.
  • Employee benefits schemes
  • Free Parking on all of our sites
  • Permanent contracts with guaranteed hours, what we agree with you is what you get
  • A stable position that will last as long as you want it to, we haven't let anyone go during the pandemic and don't plan on starting now.
  • Subsidised canteens
  • Clean and heated warehouses

What do Alloga do?
Alloga UK provides supply chain solutions for healthcare manufacturers.

It is a highly successful, rapidly growing Company that provides a range of warehousing and distribution services to an increasing number of companies, specialising in pharmaceutical, healthcare, veterinary, medical device, and consumer products.

Alloga UK support some of the largest blue-chip pharmaceutical companies operating in the UK.

Job Types:
Full-time, Permanent

Salary:
£10.65 per hour

Benefits:

  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Onsite parking
  • Sick pay

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Yearly bonus

Work Location:
In person