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HR and Finance Administrator
1 week ago
This is a new role directly supporting the CEO and the Senior Leadership Team at a very exciting time in our expansion across the south west.
- The HR and Finance Administrator will deliver administrative support to the CEO, Senior Leadership, and office-based teams
- Finance administration support including management of petty cash and payroll support
- HR administration support including recruitment, HR system lead and general support to the CEO
- Office management lead for the Central Bristol office
Duties & ResponsibilitiesFinance Support:
- Oversee the setting up and management of petty cash in all FSSW locations, ensuring
procedures are followed, and end-of-month reconciliations are completed - Manage centralised procurement of stationery, office equipment, warehouse
consumables, and small purchases across all FSSW sites, securing best prices and
management of all paperwork/records and stock checks - Support the CEO with monthly Payroll administration and purchase ledger tasks.
- Support CEO and Bookkeeper with financial audit preparation tasks
Human Resource Support: - Ensuring personnel records are up to date on the HR system
- Responsible for internal audit register of policy reviews and version control, liaising
where needed with the HR outsourcing provider, and communicating updates to the
staff team - Support with the recruitment process of new staff, placing adverts across appropriate
platforms, collating applicants, compiling EDI and recruitment source data, setting up
interviews, post-interview correspondence - Ensure all new employees are inducted effectively, are set up with equipment, email
addresses, training platform access and facilities, providing support to Line Managers - Ensure all staff leaving FSSW employment exit appropriately, including the return of
FSSW property and completion of exit interview - Provide administration support to the CEO for contracts of employment, and other HR
support where necessary
Head Office Support: - Staff liaison lead for the Central Bristol office, including inductions, keys, security,
health & safety and general communications around the office management - Ensure office building security and general maintenance is managed, liaising with the
landlord about any issues (advised by Head of Compliance), including any minor
repairs, keeping records of reported issues and corrective actions - Procurement of all office and kitchen supplies for the Central Bristol office, liaising
with staff to establish requirements - Coordinate office suppliers including cleaners, waste suppliers and IT provider
- Support team days and events
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