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Personal Assistant to Managing Director

3 months ago

Belfast, United Kingdom Dream Apartments Full time
Dream Apartments is excited to announce that an amazing opportunity has arisen for the position of the Personal Assistant to the Managing Director

The role will include:

Job Duties

  • Maintain and provide a support service for the Directors daily schedule, including forward planning of his workload, diary management and coordinating and collating all relevant paperwork.
  • Assisting recruitment
  • To set appointments and meetings for the Director as requested including regular one to one meetings
  • Prepare & monitor invoices
  • Assist in the preparation of regularly scheduled reports
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Receive, sort and distribute the mail
  • Maintain uptodate employee holiday records

Salary:
£24,000.00 per year

Schedule:

  • Monday to Friday

Work Location:
One location