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Personal Assistant

7 months ago

Belfast, United Kingdom VANRATH Full time

**VANRATH** are delighted to be assisting a major client with the **Recruitment** of an **Personal Assistant** to the Senior Management Team based in **Belfast**.

Mon-Fri-09:00-17:00

Salary - £29,200 - £29,269

**KEY RESPONSIBILITIES AND ACCOUNTABILITIES**
- To provide a confidential, personal and executive support to the Executive Director taking responsibility for the organisation and running of his office on a day to day basis to include:

- Managing the Executive Director’s diary;
- Drafting letters, reports and presentations on behalf of the Executive Director;
- Organising meetings (including catering), preparing papers ensuring the Executive Director is well prepared and briefed for meetings;
- Collating and analysing information for the Executive Director; and
- Managing complex internal and external stakeholder relationships.
- Responsible as first point of contact for the Executive Director dealing with external and internal communication and dealing with complex and sensitive issues in his absence, re-directing as appropriate.
- To understand the key roles, responsibilities and priorities of the Executive Director, proactively building strong relationships with each internal and external contact in order to provide a high level support service.
- Provide a confidential secretarial service for the Group Chair, Vice Chair, Officers’ Group and Nominations & Governance Committee. Take responsibility for any relevant actions arising from closed session of Group and Subsidiary Board meetings. To arrange the Annual General Meeting (and any Special Meetings) of shareholders in consultation with the Company Secretary.

**Essential Criteria**:

- Minimum of 5 GCSE’s, including Mathematics and English, or equivalent
- RSA Stage II Typing / Word-processing
- Proficient in the use of Shorthand
- At least two years’ experience providing Private Secretary or PA support to Board/Committee level
- Excellent interpersonal skills
- Ability to plan, organise and prioritise workload
- Ability to collate and analyse statistics
- Ability to record minutes of meetings
- Excellent organisational skills including ability to manage diaries, organise travel itinerary
- High level of attention to detail
- Excellent communication skills
- Results orientated
- Proven success in a similar role

INDPH

**Job Types**: Full-time, Permanent

**Salary**: £29,200.00-£29,269.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Flexitime
- Monday to Friday

Application question(s):

- are you immediately available?
- do you meet the essential criteria?

Work Location: In person