Office and Facilities Manager

2 weeks ago

London, Greater London, United Kingdom Inflexion Full time
Office and Facilities Manager

Inflexion is a leading mid-market Private Equity firm, investing in high growth, entrepreneurial businesses. Our funds invest across a variety of sectors from offices in London, Manchester, Amsterdam, Sweden and Germany. We currently have an excellent opportunity for an experienced facilities/office manager to join our growing team. You will lead our service-conscious front of house function whilst also providing office management services to our two offices in London. Whilst Inflexion offers hybrid working, due to the nature of the role we would expect this person to be office based at least four days per week. The role will require someone to champion a first-class front of house service and high-quality office environment, alongside health and safety, and best practice for green initiatives. You will also take responsibility for several relationships with service providers and manage internal projects and processes. You will continually review and improve the facilities services within the Company and drive third party vendors to provide innovative solutions to everyday problems that will enhance the staff experience in the workplace.

Your Duties:
  1. Assist the Operations Partner in the day-to-day management of the reception and housekeeping team, including arrangement of any temporary cover.
  2. Manage contracts and relationships with building maintenance companies, suppliers, and contractors (such as cleaners, security, photocopiers, hot water taps, coffee machines etc.), promoting alignment among office locations.
  3. Work with building maintenance company to ensure health and safety standards are met and the health and safety audits are undertaken as required.
  4. Oversee and maintain the maintenance of Inflexion's offices, undertake regular inspections, and assist the Operations Partner with any refurbishments and relocations.
  5. Oversee the ordering of stock for the London offices – stationery, perishables (fruit, milk, tea/coffee), crockery etc. and ensure stock levels are maintained effectively.
  6. Provide cover for the front of house teams as required, and ensure that the offices are all in excellent working order.
  7. Scheduling, maintenance, and adjustments of the aircon systems.
  8. Management of fire evacuation plans and training of fire marshals.
  9. Work alongside Operations Partner to ensure the office meets energy efficiency standards and champion green initiatives in the workplace.
  10. Maintain the operations, reception and meeting room equipment manual and annual facilities budget.
  11. Maintain and manage desk plans, moves, and booking processes through Condeco.
  12. Management of security software system, Net2.
  13. Admin of Inflexion's Amazon account and approvals.
Your Skills and Experience:
  • Proven experience in facilities/office management within professional services.
  • Proven management experience.
  • Understanding of high-quality stakeholder engagement and customer service practices.
  • Experience of promoting HSE workplace behaviors.
  • Knowledge of managing third party contracts and building management and facilities management providers.
  • Excellent communication skills and the drive to independently run the function.
  • Proficiency in Microsoft Office.
Benefits and Compensation:

You will be eligible for the Firm's extensive benefits package, including but not limited to:

  • Competitive salary plus annual discretionary bonus.
  • AXA health insurance, including GP service, dental and optical cashback.
  • Life assurance equal to 4 x salary; income protection of 75% salary.
  • 25 days holiday plus Christmas closing.
  • Contributory pension scheme based on 8% salary.
  • Enhanced parental policies.
  • A range of additional benefits including health assessments, back-up childcare, salary sacrifice schemes and long service awards.
#J-18808-Ljbffr

  • Office & Facilities Manager ~ Creative

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time £35,000 - £37,000

    Admin. Secretarial and PA - Office Manager Join our dynamic and creative team as an Office & Facilities Manager at our thriving video production company We are seeking an organised and proactive individual to oversee the smooth running of our office and facilities in the West End. We are a leading video production company that prides ourselves on creating...

  • Facility Manager specialist

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time £15

    Temporary Facilities Coordinator / Office Move Specialist Are you ready to embark on an exciting journey within the Publishing Industry? Our client is seeking an enthusiastic and detail-oriented Temporary Facilities Coordinator / Office Move Specialist to join their team in Vauxhall, London. If you thrive in a dynamic environment and have a passion for...

  • Temporary Facilities Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    ????? Temporary Facilities Coordinator / Office Move Specialist ????? Are you ready to embark on an exciting journey within the Publishing Industry? Our client is seeking an enthusiastic and detail-oriented Temporary Facilities Coordinator / Office Move Specialist to join their team in Vauxhall, London. If you thrive in a dynamic environment and have a...

  • Temporary Facilities Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    ????? Temporary Facilities Coordinator / Office Move Specialist ????? Are you ready to embark on an exciting journey within the Publishing Industry? Our client is seeking an enthusiastic and detail-oriented Temporary Facilities Coordinator / Office Move Specialist to join their team in Vauxhall, London. If you thrive in a dynamic environment and have a...

  • Office Manager

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    We are working with a phenomenal Architecture firm based a short walk from Elephant and castle station.They have recently moved into a freshly renovated, beautiful office and are looking for their newest team member to manage both the facilities and administration.If you are a highly organised individual with experience in facilities and office management...

  • Temporary Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    The West End temps team at Office Angels are recruiting for a Temporary Facilities Coordinator to join a award winning medical governing body client, on a Temporary to permanent basis. Supporting facilities / Reception services at the large corporate offices in Euston. This is a fantastic opportunity for the right candidate to get their foot in the door of a...

  • Office Manager

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Office ManagerLocation:London BridgeSalary:up to £38,000- depending on experienceHours:8:30am - 5:00pm or 9:00 - 5:30pm. Office basedBenefits:private health insurance, interest free season ticket loan, life assurance, dental cover, discretionary bonus scheme, training25 days holiday + bank hols and 15% employer contribution pension schemeThis successful...

  • Manager - Service Management Office

    2 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time £60,000

    Job Title : Estimating Manager, Facilities Management Location : Home Based- Travel when required (office available in London, Reading or Manchester if preferred) Pareto are currently looking for an experienced Facilities Management Estimating Manager to manage and quote FM tenders, in line with our growth strategy. This is a new role for Pareto and the...

  • Office Manager

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Admin. Secretarial and PA - Administrator Are you an experienced Office Manager looking for a temporary role in the exciting and innovative Fintech industry? Look no further We have an amazing opportunity for you Located in trendy Shoreditch, the office is conveniently situated just a 5-minute walk from Shoreditch High Street train station. You will work...

  • Office Manager

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    A Consultancy based in the West End is looking for an Office Manager on a permanent basis to support their growing offices in Central London.With excellent prospects for growth in the next few years, you will have the opportunity to support senior level executives as well as the running of the day to day wider office in beautiful Central London on a full...

  • Facilities Management Officer

    2 weeks ago

    London, Greater London, United Kingdom Reed Full time

    Facilities Management OfficerLocation: LondonJob Type: Contract (6–12 months)Salary: PAYE £24.03 to £28.70 per hour plus holiday or Umbrella £31.45 to £37.75 per hour We are seeking two Facilities Management Officers, one with a Mechanical and Electrical bias and the other with a Fabric Maintenance bias, to join our team on a 6 to 12-month contract...

  • Office and Facilities Manager

    2 weeks ago

    London, Greater London, United Kingdom Personnel Today awards Full time

    Office and Facilities Manager Hybrid 2 days in the office 2 different locations - central London and Buckinghamshire Permanent Start ASAP £50,000 to max £55,00 Our client, a very successful SaaS business is currently looking for an experienced Office and Facilities Manager to help them manage their 2 offices as well as oversee their global offices. ...

  • Temporary Receptionist/ Facilities Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Office Angels are recruiting for a Receptionist/ Facilities Coordinator to join a prestigious medical governing body client of ours, on a Temporary basis for a 10 month period.Supporting facilities services on a shift pattern including some weekends.A valid DBS Certificate is desired.JOB ROLE:Receptionist/ Facilities CoordinatorCOMPANY:Medical Governing Body...

  • PA/Office Manager

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time £30,000 - £35,000

    Job Title: Office Manager & PA Contract Details: Permanent, Full Time Are you an organised and efficient professional who loves taking charge in a fast-paced office environment? Our client, an award winning Architecture Practice, are seeking a talented Office Manager & PA to join their team As the Office Manager & PA, you will play an integral role in...

  • Office & Facilities Manager (FTC)

    2 weeks ago

    London, Greater London, United Kingdom Chambers & Partners Full time

    Office and Facilities Manager FTC Vacancy Name Office and Facilities Manager FTC Employment Type FTC Fixed Term Duration Overview We are looking to appoint an Office and Facilities Manager – FTC to support our employees and office facilities. This individual will help create the optimal working environment for all of our teams and employees. The focus...

  • Office/Facilities Manager

    2 weeks ago

    London, Greater London, United Kingdom Tiger Recruitment Full time £55,000

    An established Private Equity firm are looking to hire a new Office/Facilities Manager who will take ownership with the day-to-day running of the offices. They are looking for someone who is personable, hard working and ready roll up their sleeves. The role is 9am-6pm and full time in the office in the West End. What You'll Do This is a busy role with...

  • Facility Officer

    2 weeks ago

    London, Greater London, United Kingdom Vattenfall Full time

    Company DescriptionVattenfall is a European energy company with approximately employees. For more than 100 years we have electrified industries, supplied energy to people's homes and modernized our way of living through innovation and cooperation. We now want to make fossil-free living possible within one generation. To be able to reach this ambitious goal...

  • Office and Facilities Manager

    2 weeks ago

    London, Greater London, United Kingdom Attic Recruitment Limited Full time

    Join a prestigious management consultancy in the heart of London.We're looking for an Office and Facilities Manager for our client, specifically seeking someone who adds a touch of style to all tasks and ensures the office remains a fantastic work environment.You will be required to blend professionalism when dealing with clients and the sharpness needed to...

  • Facilities Officer

    2 weeks ago

    London, Greater London, United Kingdom Capita Full time

    Facilities OfficerYou will be working within the Facilities and Accommodation function, providing technical support across a broad range of activities including health and safety obligations, facilities management, environmental management, and the administration of businesscontinuity arrangements. To deliver effective, flexible and consistent support...

  • Facilities Management Officer

    7 days ago

    London, Greater London, United Kingdom Venn Group Full time

    Facilities Management Officer - Band month contract interim The role will require travelling to 16-18 sites in their region (ambulance stations/offices/111 centres) and monitoring cleaning/pest/gardening/TFM . Must drive and have their own vehicle, be confident to drive in and around London from start date, most sites are not practical to reach by public...