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Office & Facilities Manager (FTC)

3 months ago


London, Greater London, United Kingdom Chambers & Partners Full time
Office and Facilities Manager FTC
Vacancy Name Office and Facilities Manager FTC
Employment Type FTC
Fixed Term Duration

Overview We are looking to appoint an Office and Facilities Manager – FTC to support our employees and office facilities.

This individual will help create the optimal working environment for all of our teams and employees.

The focus will be on efficiency and hospitality to ensure that that the right facilities are available at the right time for all of the people using the office space.

Maintain Chambers and Partners ' office standards and disciplines
Address any office concerns with appropriate stakeholders
Liaise with office facilities management company, cleaners etc. Effective relationship management with the service team and building owner
Daily kitchen, meeting room and office set up
Work with the Tech team to ensure IT/AV run efficiently
Ensure business continuity with facilities such as printers, coffee machine etc.
Manage office supplies, ordering and replenishment. This will include food and beverage when required
Create the right ambiance (plants, artwork), and check brand/employee info is available for rolling screens etc.
Liaise with the People and DEI teams to facilitate employee wellbeing while in the office
Office Health and Safety – not limited to fire safety management, arrange training for first aiders and fire marshals, ensure office risk assessments are up to date, first aid kits stocked, office ergonomic support and working with DSE assessment providers to ensure we are compliant
Fire procedures in place and employees informed
Signage displayed where appropriate to comply with legal requirements i.e. public and employee liability etc.
Evaluate and report on office usage. Manage the booking system to ensure efficiency and that office capacity is managed within legal limits
Support Chief People Officer with project planning and delivery of new regional hub location
Work with the People and DEI teams on employee events and general office activities.
2+ years proven office management experience
Knowledge of office management responsibilities, systems, and procedures
Proficient in Microsoft Office
Knowledge of accounting, data, and administrative management practices and procedures
Strong organisational and planning skills