Secretary Needed

1 week ago

Amersham, Buckinghamshire, United Kingdom Reed Business Support Full time

Secretary needed - Amersham, Full time - Initial 6 month fixed-term contract with potential to go permanent - £23,000 to £26,000 per annum


A leading independent UK consultancy at the forefront of risk, pensions, investment and insurance are looking for an experienced individual to join their team in their beautiful modern office in Amersham.

This is a full-time position and will be worked under their flexible-working 'WorkSmart' framework.

Main duties:

  • Processing Incoming/Outgoing post, scanning of documents and distribution to relevant people or teams.
  • Arranging couriers
  • Making travel and accommodation bookings for employees
  • Creating purchase orders
  • Document processing, including printing, sorting, formatting and binding
  • Billing requests
  • Monthly Expenses Reconciliation for Secretarial Management Team and other colleagues as required.
  • Stationery stock control and ordering for the Local office.
  • Secretarial Team Meeting arrangements; booking/calendar invites, agenda preparation with local team, taking minutes and sending out in timely manner.
  • Secretarial support to Secretarial Team/Additional Project Work.
  • Any other reasonable task as advised from timetotime.
  • Support, Implement and Maintain Information Security procedures and activities

Requirements:

  • Previous office administration, secretarial, or similar experience, or ability to demonstrate a clear understanding of processes required.
  • Ability to maintain professionalism in all matters, as well as being flexible in their working pattern
  • Discretion and confidentiality are essential attributes required in service delivery.
  • Professional approach in all forms communication
  • Ability to demonstrate successful working relationships within a team
  • Maths and English GCSE standard (or equivalent) as a minimum
  • Experience of working in professional services environment, or ability to demonstrate a clear understanding of culture, behaviour and conduct required.
  • Flexible and tailored approach in providing assistance support to a larger Secretarial Team
  • Previous experience in Billing, Expenses Reconciliation preferred, but not necessary

What's in it for you?

  • Competitive discretionary annual bonus
  • Core benefits paid for including life assurance, group income protection, private medical cover and up to 30 days holiday per year with holiday trading
  • A generous pension scheme where they contribute 8% of your salary from day one of your employment (your minimum contribution is 1%)
  • Employee Assistance Programme
  • A comprehensive range of voluntary benefits to suit your life stage and lifestyle
  • Fresh fruit, hot and cold drinks provided free of charge in all of their offices


This role is Monday to Friday 09:00 to 17:15 and initially only a 6 month FTC, however, there is potential to go permanent but no guarantee.

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