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HR Compliance Specialist
3 months ago
About Us
We are Porsche. We are home to what is, in the extraordinary scale of the automotive world, a small family of passionate enthusiasts - established in 1948 and run in Stuttgart to this day by the same family that bears the company name.
In the UK, we are trusted to represent and care for some of the most exciting, fastest, most advanced and beautiful cars ever created. We work with incredible and often inspiring customers who rightly expect our performance and ambition to match that of our cars.
Being relatively small means we are agile - an environment in which creativity thrives. It also means every one of us makes a difference. When it comes to creating our cars, we sweat the small stuff and we truly care about every part of our business - whether on the road, competing on the track or in styling and dynamics. We are aiming to establish the benchmark in an industry in which the bar is set very high.
Job Purpose
This is a brand new role, working within the HR function. The HR Compliance and Employment Law Advisor is responsible for ensuring that Porsche is compliant with UK Legislation, Global Porsche Directives, and UK Policies and Procedures.
Reporting to the HR Director, they will be the subject matter expert in all employment law and compliance topics in the field of Human Resources. This will include supporting the HR Managers and wider team with their responsibilities to maintain controls, align with Company Directives and limit risk.
They will be required to understand Porsche's commercial operations and processes and embed a positive culture of HR Compliance Management and adherence to internal and external obligations. From time to time, the role will involve supporting first line managers in their understanding of policies and procedures and adherence thereof.
Core Specific Responsibilities
- In conjunction with the HR Director and relevant topic owners, preparing the annual HR compliance plan and ensure adherence to.
- Day to day management of HR specific Directives, (P24 Labour and Social Law Advice); P49 (HR Compliance); P05 (Correspondence and Signature Authorisation); P33 (Treatment of property and provided resources).
- Acting as subject matter expert for Employment Law topics and providing advice where requested on the above directives.
- Ensuring the Human Resources departments obligations are met in all Compliance and Risk topics, including but not limited to:
o UK Employment Law and all relevant, directives, policies and procedures
o GDPR and data subject access requirements and the management of the internal GDPR risk management system.
o Financial Conduct Authority employment obligations - Adherence to FCA rules in respect of all activities undertaken and working with our Legal Team to ensure relevant rules and regulations are adhered to.
o Employment Background screening and Right to Work Checking.
o Retail Internal Control Systems (RICS).
o Compliance testing and audits e.g. Together 4 Integrity (T4I), Compliance Quality Checking, Risk Management Test of Effectiveness, Retail Internal Control Systems (RICS)
- Managing HR Compliance and Risk Topics by conducting periodic reviews, complying with audit requests, and completion of monthly, quarter and annual submissions.
- Horizon scanning and reporting – identifying forthcoming UK law changes or trends, to gain approval for the updating for the company policies, practices, and procedures and implementation.
- Supporting with the communication and role out of new Company policies and procedures.
- Working with Director, HR to review and update the HR Business Continuity Plan and Business Crisis Plan. Ensuring this is reviewed regularly and tests carried out for effectiveness.
- To assist the Director, HR in ensuring the company HR philosophy and principles is upheld, whilst taking into account the need to balance the relationship with the individual, the needs of the business and legislative requirements.
- Ensure the highest levels of compliance across all HR activities, measured against internal Company Directives and external legislation.
- Supporting on new HR projects, as well as developing existing processes within the HR department.
Skills required
- At least 3 years' experience in a HR role, ideally focused on compliance/ employment law / polices.
- Relevant HR qualification, e.g Chartered Institute of Personnel and Development (CIPD) Level 5 or equivalent
- Experience of working in a high-volume employee relations industry such as retail/ hospitality
- Excellent organizational ability, with demonstrable systems, tools and techniques in place to support this;
- Strong problem-solving skills, with the confidence to seek resolutions to issues without being asked to do so;
- Pro-active approach to work, anticipating future challenges and requirements and flagging them early;
- Strong written and oral communication skills;
- Ability to work independently in an efficient manner;
- Assured discretion and confidentiality;
- High level of PC skills, including MS PowerPoint, MS word and MS Excel;
- Previous project management support and co-ordination experience.
Personal Attributes
- High levels of drive, determination and enthusiasm
- Strong desire to represent the HR function as highly professional and 'best in class'
- Skilled verbal communicator at all levels in the business, up to and including the Board
- High levels of interpersonal sensitivity
- A clear written communicator with the ability to draft compelling business cases and reports
- High levels of self-discipline and organizational ability; with a focus on delivering promises
- Willingness to challenge and to suggest alternative ways of doing things, and with a Continuous Improvement mindset
Please note, the above list of Core Specific Responsibilities and Core Accountabilities is not exhaustive, and the job holder will be expected to carry out other duties as reasonably assigned to them, in line with their ability and skillset. The job holder's primary focus will be on HR Compliance, however, will assist with other HR or Compliance matters, when necessary.
The Company reserves the right to vary the role content, within reason, with consultation and agreement, in accordance with business requirements.
Benefits
We are looking for the very best and brightest to join our family of proud, passionate enthusiasts at Porsche Cars GB for what promises to be an incredible journey as we respect our history and embrace our future.
In return you will receive a highly competitive salary, annual bonus scheme, access to a VW Loan Car, private medical insurance, 27 days holiday per years and other attractive benefits. If you can demonstrate the skills and experience, we are looking for, are looking for a challenging and rewarding career with a premium brand, and would love to join our team then please apply at the link below, attaching a copy of your CV and detailing your current remuneration package.
Due to the high volume of applications we generate for our vacancies, we are regrettably not able to send a personalised reply to every applicant.
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