HR Compliance Specialist

1 day ago

Reading, Reading, United Kingdom Bottomline Full time
Transform Business Payments and Cash Management

Bottomline is a global leader in business payments and cash management, with over 30 years of experience and moving more than $10 trillion in payments annually. We're seeking a dedicated professional to join our team and drive impactful results for our customers.

Role Overview:

The HR Compliance Specialist plays a critical role in ensuring Bottomline adheres to all applicable employment laws, regulations, and internal policies across all locations, including US, EMEA & APAC. This global role involves monitoring HR processes, conducting audits, developing compliance programs, and providing training to staff on legal requirements.

Key Responsibilities:

  • Develop and implement global employee lifecycle processes and procedures that meet legal and regulatory requirements
  • Review and update employee handbooks and other HR-related documents across all locations to ensure current and compliant with local laws
  • Develop and deliver employee training programs on compliance-related topics, including anti-discrimination and workplace safety
  • Provide support and guidance on performance management, disciplinary issues, grievances, and dismissals
  • Lead internal investigations related to employee complaints, harassment, discrimination, or other compliance-related issues
  • Develop and conduct regular audits of HR processes and practices, including data management and access controls, to ensure in line with applicable employment laws and regulations
  • Respond to compliance and customer audit requests related to HR matters
  • Identify potential compliance risks within HR operations and develop strategies to mitigate these risks
  • Conduct meetings to address non-compliance issues and drive corrective actions
  • Monitor changes in employment laws and regulations, and update HR policies and procedures accordingly
  • Maintain records of compliance activities and report on findings to senior management
  • Collaborate with legal counsel to address complex compliance issues and to respond to regulatory inquiries or audits
  • Work closely with other HR team members, legal, security, finance, and other departments to ensure a cohesive and collaborative approach to compliance
  • Serve as compliance point of contact and provide guidance and support to managers and employees on compliance issues as they arise

Requirements:

  • Significant experience in a similar compliance role
  • Good understanding of employment legislation across multiple countries
  • BA degree, Level 7 CIPD qualification or equivalent
  • Brings a positive, proactive mindset and bias toward action
  • Problem solver able to make thoughtful decisions on behalf of the business
  • Extremely detail-oriented and organised whilst working to tight deadlines
  • Excellent communication skills, both oral and written, with a strong customer first orientation
  • Ability to work independently and autonomously with limited direction
  • Demonstrated proficiency of Microsoft Office applications (Outlook, Excel, Word and PowerPoint)

Bottomline is committed to creating an inclusive and open environment for everyone. We welcome talent at all career stages and are dedicated to understanding and supporting additional needs.

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