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Medical Secretary

3 months ago

Colchester, Essex, United Kingdom Hertfordshire Partnership NHS Foundation Trust Full time
To provide a comprehensive, professional, effective secretarial and administrative service to the North Essex Medical Department.
The post holder is the first point of reference and as such must display a considerable degree
of initiative, possess mature judgement and maintain a calm, friendly and efficient manner
when dealing with service users, their relatives, colleagues and visitors.
degree of confidentiality to all their work, to undertake non-routine duties without direct
supervision, working within broad procedural guidelines and to make non-clinical decisions.

All staff should comply with the Trust's Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.


We are looking for a motivated individual to provide a full secretarial/administrative service, including a high degree of note taking, for the North East Essex Community Team, based at Lexden Hospital.


  • Excellent typing/document editing skills.
  • Paris electronic patient records database (full training will be given)
  • Microsoft Office package
  • Ability to work under pressure and multitask meeting notes with other secretarial duties.
  • Flexible and able to travel to other localities in Essex may be necessary to take notes and support the Consultant Psychiatrists and the team. Car Driver/has own vehicle (unless you have a disability as defined by the Equality Act 2010).
The post holder will be required to support other secretaries' workloads during times of absence.

To be able to work independently, using own initiative and undertake non-routine duties without direct supervision, working within broad procedural guidelines.


For further details / informal visits contact:
Hertfordshire Partnership University NHS Foundation Trust (HPFT) is an outstanding organisation with ambitions to match.

We are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from the Care Quality Commission, and our aim is to be the leading provider of mental health and specialist learning disability services in the country.


Our family of over 3500 members of staff provide health and social care for over 400,000 people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, and Norfolk, delivering these services within the community and several inpatient settings.

We also deliver a range of nationally commissioned specialist services including Tier 4 services for children and young people, perinatal services, plus medium and low secure learning disabilities services.

The care we provide makes a fantastic difference to the lives of our service users, their families and carers - everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:

Our Trust values are:

Welcoming. Kind. Positive. Respectful. Professional.

These values are at the core of who we are, everything we do, and how we do it

Would you like to be part of the HPFT family? Would you like work with us to ensure our service users live the fullest lives possible they can? Would you like to be supported in your career to be the best that you can be?

Then please read on "

Responsibility for ensuring all correspondence is accurately and appropriately presented using current 'methodologies and medical terminology used by the Consultant Psychiatrists and the
LD Community Teams.


To be highly skilled and experienced in the full range of secretarial work practices, software programmes and specialised functional terms.


To be highly proficient and expert in compiling and updating patient notes and on the Client Information System, for which the job holder will undertake training.

To use proficient Internet skills to access, search and retrieve data relevant to the job.

To use touch typing, audio and shorthand skills as necessary in daily work.


To use knowledge and experience to meet the needs of the Consultant Psychiatrists and the team by completing non-routine tasks on a daily basis.

To update skills as necessary and attend all required HPFT mandatory training relevant to the post.


To work unsupervised on a daily basis, prioritising own workload, using initiative as to' what is routine and what is urgent.

To use agreed guidelines/procedures and developed knowledge, skills and qualifications when working autonomously and managing own work.

To participate in yearly appraisals with supervisor or line manager