Assistant Facilities Manager

2 weeks ago

London, Greater London, United Kingdom RM Group Holdings Limited Full time

Due to company growth a commercial office space company are looking to add two talented FM professionals to their FM team. One role is for sites within South East London and the other role is based at sites within East London. All locations are withineasy walking distance.

Salary circa 35-40K plus a yearly bonus on top of salary and an extensive benefits package. These roles are permanent and not for an outsourced FM company.

There are excellent opportunities for progression and ongoing professional development

  • Ideally a minimum of 3 years relevant FM experience in commercial buildings.
  • Hold minimum of IOSH Managing Safely Certificate, ideally NEBOSH General Certificate.
  • Experience in manmanagement.
  • Sound I.T knowledge and ability to use a wide range of software packages. Ideally experience of working with CAFM.

Main Responsibilities:

Customer:

  • Assist the Multisite FM as a key point of contact for all issues in relation to facilities/building management to include maintenance, security, lifts, cleaning, refuse etc especially whilst the Multisite FM is absent.
  • Maintain constructive and cooperative relations with customers, contractors and the Mobile FMT team.
  • Undertake key compliance and Health & Safety tasks to ensure that the building and building services are safe and operational for the customers at all times.
  • Assist the Multisite FM with management and oversight of contractor works within your centres in relation to Unit Dilapidation & Preparation works, Rates Mitigation tasks and repairs and improvements to Customer Units
  • Assist the FM with facilitating the procurement and delivery of any necessary unit preparation and dilapidation works required.
  • Assist the FM with managing items relating to Licence to Alter works.
  • Assisting the Multisite FM with facilitating Customer Improvement works within customer units where requested and authorised
    Estate Management:
  • Assisting the Multi-site FM with maintaining safe and clean Centres achieving high standards of presentation through regular review and audits of the Centres.
  • Assisting with management of FM related planned maintenance tasks to the agreed level of specification. Helping the FM with liaising with Service Providers, undertaking site induction, issue of permits, sign off of works, dealing with recommendations. Thiswill include ensuring the planned daily and weekly checks are undertaken.
  • Assisting with all reactive tasks that arise to the required standards and timelines. Obtaining quotations from Service Providers, review of Service Charge budgets, issue of Purchase Orders. Analysis of supplied Risk Assessments and Method Statements toensure they met required standard.
  • Identify areas for improvement and discuss with the Multisite Facilities Manager in line with the building restoration planner.
  • Assist the FM with planning and organising works within agreed Service Charge and Capex budgets.
  • Ensuring all the fire related tests and checks are undertaken including undertaking tests of bells, sprinklers, emergency lighting and undertaking evacuation drills.
  • Understanding and ensuring compliance with areas of risk within the Centres including water hygiene and asbestos.
  • Acting as the elogbooks 'buddy' for the FM as required, reviewing and approving / declining of all incoming reactive tasks. Dealing with works 'requiring attention'
  • To assist with, and carry out where necessary, the Health & Safety Management strategy for sites including daily internal and external building checks to ensure the site is safe, clean, secure and fit for normal use.
  • To carry out the weekly safety and operation checks for items such as lift autodiallers, panic alarms and for areas such as roof space, plant rooms, riser cupboards etc.
  • To assist with the Fire Safety Management strategy for Centres including weekly Fire Bell Tests and checks on fire doors and sprinkler systems. Additionally, undertaking monthly emergency light checks and supporting with 6 monthly fire evacuation drills.
  • To meet compliance with HSE Guidance (ACOP L8), to carry out weekly flushing of water outlets and month water temperature checks.
  • For all the above, ensuring accurate and legible information is recorded and uploaded to the electronic maintenance management system for review by the FM.
  • Where safety and compliance is at risk, any area of concern should be immediately escalated to the FM.
  • Ensure good communication and team work.
  • Supervision and assistance of FMT Reactive works when on site.
  • Provide full support for the Centre Management team and work together to ensure high standards of appearance and maintenance throughout the sites.
  • Deputise in the absence of the Multisite FM
  • Assist with management of expenditure and procurement for all facilities and building management related costs across the sites.
  • Help the Multisite FM to ensure that the site is managed within budget, raise necessary purchase orders, approve invoices and follow the correct procedures within agreed authorisation levels and liaison with the Centre Manager.
  • Management of purchase orders and approval of FM related invoices in timely manner, ensuring payment within the Terms and Conditions where responsibility for doing so has been delegated by the Multisite FM
  • Assist the Multisite FM with active management of Utility spend and potential and actual savings where achieved
  • Help the Multisite FM to identify and achieve cost savings where possible including on Energy Usage
**A more comprehensive job spec is available for applicants if selected at CV stage.

  • Assistant Facilities Manager

    2 weeks ago

    London, Greater London, United Kingdom Catch 22 Full time £32,000 - £35,000

    Assistant Facilities Manager, Restaurants/ Food Court, City of London, to £32-35k plus package Our client is a successful and rapidly expanding facilities management services provider. They are recruiting an Assistant Facilities Manager to help with the delivery of FM services and compliance at a 'high end food arcade' in the heart of the City of London. ...

  • Facilities Manager Facilities

    3 weeks ago

    London, Greater London, United Kingdom The Law Support Group Full time

    Job Description We are working with a West-End law firm who are looking for a Facilities Manager to join them on a permanent basis. You will be managing the Facilities Assistant, Records Assistant, and the General Office team. Your duties will include but are not limited to: Ensure all contractors and suppliers provide a high-quality service, Ensure all...

  • Assistant Facilities Management

    2 weeks ago

    London, Greater London, United Kingdom JLL Full time

    JLL supports the Whole You, personally and professionally.Objective of RoleThe Assistant Facilities Manager (AFM) will assist Facilities Manager(s) (FM) in the delivery of facilities services to occupiers in one or more managed properties to best practice standards defined by JLL and is expected to understand the business objectives of the investment.Team...

  • Facilities Management Assistant

    2 weeks ago

    London, Greater London, United Kingdom Empowering Learning Full time

    Empowering Learning is working with a top Prep school in a leafy suburb of South East London to recruit two Facilities Management Assistants for the Spring term.Prospective applicants would assist the facilities team with the daily preparation and maintenance of the whole school site, including Early Years, sports pavilions and the swimming pool. Duties...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Balfour Beatty Full time

    About the role Balfour Beatty has an exciting opportunity for a mobile Facilities Assistant to join our Enabling Functions** team to work in BB Focus Point, Kings Cross & BB Canary Wharf 5 Churchill PlaceRole Purpose:An enthusiastic individual with previous experience of working in a similar role in a corporate environment is required to provide 'front of...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Colbern Limited Full time

    NCDFacilities AssistantTower HamletsContract£16.18 per hourOur client is looking for an experienced Facilities Assistant.Facilities Assistant Vacancy6-8 week work placement to help with the decant and move to the councils New Town Hall in Whitechapel.The post holder will be expected to work a pattern of between 07:00 -21:00 according to business needs.This...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Fladgate LLP Full time

    This is a fantastic opportunity to join our friendly Facilities team on a permanent basis, in the office full-time. Currently made up of a Facilities Manager and Head of Business Services, the Facilities Assistant will report directly to the Facilities Manager.The role will support the management of the maintenance of the premises so as to provide a healthy,...

  • Assistant Facilities Manager

    2 weeks ago

    London, Greater London, United Kingdom Greenwood & Partners Recruitment Ltd Full time

    We are currently recruiting on behalf of a leading property managing agent who are looking to add an Assistant Facilities Manager to their estate team across two commercial assets in the West End of London. Working with a Senior Building Manager the successful candidate will support the delivery of high quality facilities management services for the...

  • Finance & Facilities Assistant - Facilities

    2 weeks ago

    London, Greater London, United Kingdom Hearst Media Services Full time

    At Hearst UK, there's always more to the story. Join us as our Finance and Facilities Assistant to start the next chapter in your career.Hearst UK is a leading premium content and experience business. We publish 20 brands including Good Housekeeping, ELLE, Harper's Bazaar, Cosmopolitan and Esquire. Our digital brands reach half of UK women and one in three...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Balfour Beatty UK Full time

    About the roleBalfour Beatty has an exciting opportunity for a mobile Facilities Assistant to join our Enabling Functions team to work in BB Canary Wharf 5 Churchill Place & BB Focus Point, Kings Cross.Role Purpose:An enthusiastic individual with previous experience of working in a similar role in a corporate environment is required to provide front of house...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Maxwell Stephens Recruitment Full time

    Exciting Opportunity for a Facilities Assistant at a Prestigious Investment TrustAre you a skilled Facilities Assistant ready to thrive in a top-tier environment? Join a renowned self-managed investment trust company listed on the London Stock ExchangeWhy You'll Love This Role:Be part of a team committed to long-term value investment and generational wealth...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Michael Page Property & Construction Full time

    My client is seeking a Facilities Assistant for a pivotal role within the Facilities team. The successful candidate will demonstrate a strong commitment to excellence and an ability to thrive in a collaborative, fast-paced environment. Client Details Our client is a well-established, mid-sized professional services firm in London. They pride themselves on...

  • Senior Assistant Facilities Manager

    3 weeks ago

    London, Greater London, United Kingdom Catch 22 Full time

    Assistant Facilities Manager, Restaurants/ Food Court, City of London, to £32-35k plus package Our client is a successful and rapidly expanding facilities management services provider. They are recruiting an Assistant Facilities Manager to help with the delivery of FM services and compliance at a 'high end food arcade' in the heart of the City of London. As...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Maxwell Stephens Recruitment Full time

    Exciting Opportunity for a Facilities Assistant at a Prestigious Investment Trust Are you a skilled Facilities Assistant ready to thrive in a top-tier environment? Join a renowned self-managed investment trust company listed on the London Stock Exchange Why You'll Love This Role: Be part of a team committed to long-term value investment and generational...

  • Assistant Facilities Manager

    3 weeks ago

    London, Greater London, United Kingdom British Academy of Jewellery Full time

    Purpose of job The Assistant Facilities Manager plays a crucial role in ensuring the smooth operation of our business. Collaborating with the facilities management team, you'll oversee safety compliance, maintenance and to create an optimal learning environment. Your attention to detail, problem-solving skills, and commitment to health and safety will...

  • Assistant Facilities Manager

    3 weeks ago

    London, Greater London, United Kingdom British Academy of Jewellery Full time £25,000 - £28,000

    This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board. Purpose of job The Assistant Facilities Manager plays a crucial role in ensuring the smooth operation of our business. Collaborating with the facilities management team, you'll oversee safety compliance, maintenance and to create an optimal learning...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Excel Recruitment Full time

    Excel Recruitment is currently recruiting for a Facilities Assistant on a permanent full-time basis, based in the Holywood area with a starting salary of £27,514 per year and staff benefits.Our client has a global reach in the Social Care sector, offering a wide range of services that support Adults and Children with learning disabilities. This client also...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Gordon Yates Full time

    Facilities Assistant Our client is seeking someone with relevant experience as a receptionist, facilities or in a front of house role. You will ideally have worked previously within a similar organisation.- the role is temping up to 6 Months;- £14-15 an hour-Who will you be working for?Our Client is an innovative healthcare organisation located in the City...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Gordon Yates Full time

    Facilities AssistantOur client is seeking someone with relevant experience as a receptionist, facilities or in a front of house role. You will ideally have worked previously within a similar organisation.Temp role 4-8 weeks whilst the client recruits£14-15 an hourWho will you be working for?Our Client is an innovative healthcare organisation located in the...

  • Facilities assistant

    3 weeks ago

    London, Greater London, United Kingdom Morgan Hunt Recruitment Full time

    We have a current opportunity for a Facilities assistant for a leading legal firm located in central London on a permanent basis. As an experienced facilities assistant you will be required to carry out the following duties: Responsibilities Help desk management: Answering and replying to all FM queries through the Facilities help desk. Liaising with...