Assistant Facilities Manager

2 weeks ago

London, Greater London, United Kingdom Greenwood & Partners Recruitment Ltd Full time

We are currently recruiting on behalf of a leading property managing agent who are looking to add an Assistant Facilities Manager to their estate team across two commercial assets in the West End of London.

Working with a Senior Building Manager the successful candidate will support the delivery of high quality facilities management services for the benefit of the occupiers across two prime commercial assets.

Candidates must have excellent communicate skills, be able to engage with tenants and use their initiative when creating events to engage with the wider users of the space.

  • Support the Building Manager in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues
  • Support and assist the Building Manager in procuring quoted costs and other appropriate information to facilitate the production and subsequent management of the building service charge budget
  • Assist in overseeing site-based service providers (Reception, Cleaning, Handyman): Ensuring that service is delivered to agreed levels.
  • Liaising with and assisting various non site-based service providers.
  • Scheduling service visits and ensuring that visits take place. Service delivery checks. Requesting and maintaining record of visits reports. (landscape, internal plants, pest control, Sanitary collections, waste collections and other)
  • Building and perimeter checks – internal and external cleaning checks, compactor and waste room checks and other ad hoc checks.
  • Scheduling meetings, preparing agendas and minutes (regular occupiers, client, service providers and team meetings) Distributing documents and uploading records on Share Point /SEM/Compass.
  • Support the leadership team with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management officSite inductions for new team members.
  • Creating and updating building procedures and documents.
  • Newsletters & building updates content, issuing occupiers notices.
  • Events - ideas, planning and coordinating schedule, posters, information distributed to the occupiers. Ensuring that PLI is in place. Lifestyle and events calendar.

Knowledge, Experience and Qualifications

  • Minimum 3 years in Facilities Management at a similar level.
  • IOSH Managing Safely
  • Strong commercial awareness from experience and/or qualification
  • Cost control, variance and forecasting reporting
  • Strong information technology skills including 'Word', 'Excel', 'PowerPoint', 'Riskwise' and 'Elogbooks' to a minimum of intermediate level

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