Assistant Facilities Manager

2 weeks ago

London, Greater London, United Kingdom British Academy of Jewellery Full time

Purpose of job

The Assistant Facilities Manager plays a crucial role in ensuring the smooth operation of our business. Collaborating with the facilities management team, you'll oversee safety compliance, maintenance and to create an optimal learning environment. Your attention to detail, problem-solving skills, and commitment to health and safety will contribute to a secure and vibrant campus that supports both students and staff. If you're organised, and passionate about maintaining top-notch facilities, join us in making a positive impact on education.

Summary of Position

Title: Assistant Facilities Manager

Hours of Work: Full-Time, Monday to Friday

Contract Type: Permanent

Location: London

Salary: £25,000 to £28,000 depending on experience

Responsibilities

  • Managing supplies – keeping stock record and ordering of stationery, equipment and cleaning supplies.
  • Asset and Microsoft licences management
  • Management of the onboarding and offboarding of staff in terms of issue of work equipment: laptops, mobile phones, keys, etc., and the allocation of Microsoft licences (A1, A3, A5) as appropriate.
  • Managing email accounts – keep a working record of staff email accounts and ensure that email accounts distribution and closures take place for staff as required (starters and leavers).
  • Compliance – ensure regular fire alarm tests are carried out (by the relevant centre security/facilities) and recorded; arrange for Fire Extinguishers servicing to be carried out and recorded; ensure that site risk assessments are carried out by the relevant centre, and occasionally may be done by the Assistant Facilities Manager, depending on the specifics of the risk assessment and relevant compliance requirements.
  • Contractor management – liaise with contractors on obtaining quotes for any site repairs; create and monitor the delivery of the repairs schedule of works; liaise with Accounts to arrange payments.
  • Security – arrange for holiday cover when security personnel are on leave.
  • Cleaning Standards at sites – to do site visits on bi-weekly basis to monitor the standards of cleaning at the London sites and address any issues with the cleaning staff as and when required. Provide training, as may be necessary.
  • Travelling between sites within London will be expected with occasional travel outside of London on a same day return basis.

Person Specification

Education / Qualification and Training

  • A Health and Safety qualification or certification would be advantageous.
  • Risk assessment qualification or certification would be advantageous.

Skills and Knowledge

  • Strong team focus with an "all hands on deck" approach,
  • A self-starter able to work with little supervision.
  • Ability to plan and organise in a timely manner, prioritising workloads effectively and meet deadlines.
  • Always looking for a way to improve current processes and cut costs maintaining quality of delivery.

Experience

  • Prior experience in facilities management or related roles is essential. Experience within educational setting is a plus.
  • Experience in a multi-site environment would be beneficial.
  • Experience working in a fast-paced environment, where processes and the working environment are constantly changing.

Disclosure and Barring Service Clearance (DBS check)

BAJ is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff to share this commitment.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

  • All unspent convictions and conditional cautions
  • All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in

A criminal record will only be taken into account where the conviction is relevant to the position being applied for, and will not necessarily block candidates from employment. Any decision will depend on the precise nature of the work and the circumstances and background to the offence.

Equal Opportunities

BAJ is an Equal Opportunity Employer, committed to diversity and inclusion. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential. BAJ has a diverse workforce that is representative at all job levels.

  • Assistant Facilities Manager

    2 weeks ago

    London, Greater London, United Kingdom Catch 22 Full time £32,000 - £35,000

    Assistant Facilities Manager, Restaurants/ Food Court, City of London, to £32-35k plus package Our client is a successful and rapidly expanding facilities management services provider. They are recruiting an Assistant Facilities Manager to help with the delivery of FM services and compliance at a 'high end food arcade' in the heart of the City of London. ...

  • Facilities Manager Facilities

    2 weeks ago

    London, Greater London, United Kingdom The Law Support Group Full time

    Job Description We are working with a West-End law firm who are looking for a Facilities Manager to join them on a permanent basis. You will be managing the Facilities Assistant, Records Assistant, and the General Office team. Your duties will include but are not limited to: Ensure all contractors and suppliers provide a high-quality service, Ensure all...

  • Assistant Facilities Management

    2 weeks ago

    London, Greater London, United Kingdom JLL Full time

    JLL supports the Whole You, personally and professionally.Objective of RoleThe Assistant Facilities Manager (AFM) will assist Facilities Manager(s) (FM) in the delivery of facilities services to occupiers in one or more managed properties to best practice standards defined by JLL and is expected to understand the business objectives of the investment.Team...

  • Facilities Management Assistant

    2 weeks ago

    London, Greater London, United Kingdom Empowering Learning Full time

    Empowering Learning is working with a top Prep school in a leafy suburb of South East London to recruit two Facilities Management Assistants for the Spring term.Prospective applicants would assist the facilities team with the daily preparation and maintenance of the whole school site, including Early Years, sports pavilions and the swimming pool. Duties...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Balfour Beatty Full time

    About the role Balfour Beatty has an exciting opportunity for a mobile Facilities Assistant to join our Enabling Functions** team to work in BB Focus Point, Kings Cross & BB Canary Wharf 5 Churchill PlaceRole Purpose:An enthusiastic individual with previous experience of working in a similar role in a corporate environment is required to provide 'front of...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Colbern Limited Full time

    NCDFacilities AssistantTower HamletsContract£16.18 per hourOur client is looking for an experienced Facilities Assistant.Facilities Assistant Vacancy6-8 week work placement to help with the decant and move to the councils New Town Hall in Whitechapel.The post holder will be expected to work a pattern of between 07:00 -21:00 according to business needs.This...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Fladgate LLP Full time

    This is a fantastic opportunity to join our friendly Facilities team on a permanent basis, in the office full-time. Currently made up of a Facilities Manager and Head of Business Services, the Facilities Assistant will report directly to the Facilities Manager.The role will support the management of the maintenance of the premises so as to provide a healthy,...

  • Assistant Facilities Manager

    2 weeks ago

    London, Greater London, United Kingdom Greenwood & Partners Recruitment Ltd Full time

    We are currently recruiting on behalf of a leading property managing agent who are looking to add an Assistant Facilities Manager to their estate team across two commercial assets in the West End of London. Working with a Senior Building Manager the successful candidate will support the delivery of high quality facilities management services for the...

  • Finance & Facilities Assistant - Facilities

    2 weeks ago

    London, Greater London, United Kingdom Hearst Media Services Full time

    At Hearst UK, there's always more to the story. Join us as our Finance and Facilities Assistant to start the next chapter in your career.Hearst UK is a leading premium content and experience business. We publish 20 brands including Good Housekeeping, ELLE, Harper's Bazaar, Cosmopolitan and Esquire. Our digital brands reach half of UK women and one in three...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Balfour Beatty UK Full time

    About the roleBalfour Beatty has an exciting opportunity for a mobile Facilities Assistant to join our Enabling Functions team to work in BB Canary Wharf 5 Churchill Place & BB Focus Point, Kings Cross.Role Purpose:An enthusiastic individual with previous experience of working in a similar role in a corporate environment is required to provide front of house...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Maxwell Stephens Recruitment Full time

    Exciting Opportunity for a Facilities Assistant at a Prestigious Investment TrustAre you a skilled Facilities Assistant ready to thrive in a top-tier environment? Join a renowned self-managed investment trust company listed on the London Stock ExchangeWhy You'll Love This Role:Be part of a team committed to long-term value investment and generational wealth...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Michael Page Property & Construction Full time

    My client is seeking a Facilities Assistant for a pivotal role within the Facilities team. The successful candidate will demonstrate a strong commitment to excellence and an ability to thrive in a collaborative, fast-paced environment. Client Details Our client is a well-established, mid-sized professional services firm in London. They pride themselves on...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Maxwell Stephens Recruitment Full time

    Exciting Opportunity for a Facilities Assistant at a Prestigious Investment Trust Are you a skilled Facilities Assistant ready to thrive in a top-tier environment? Join a renowned self-managed investment trust company listed on the London Stock Exchange Why You'll Love This Role: Be part of a team committed to long-term value investment and generational...

  • Senior Assistant Facilities Manager

    2 weeks ago

    London, Greater London, United Kingdom Catch 22 Full time

    Assistant Facilities Manager, Restaurants/ Food Court, City of London, to £32-35k plus package Our client is a successful and rapidly expanding facilities management services provider. They are recruiting an Assistant Facilities Manager to help with the delivery of FM services and compliance at a 'high end food arcade' in the heart of the City of London. As...

  • Assistant Facilities Manager

    2 weeks ago

    London, Greater London, United Kingdom British Academy of Jewellery Full time £25,000 - £28,000

    This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board. Purpose of job The Assistant Facilities Manager plays a crucial role in ensuring the smooth operation of our business. Collaborating with the facilities management team, you'll oversee safety compliance, maintenance and to create an optimal learning...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Excel Recruitment Full time

    Excel Recruitment is currently recruiting for a Facilities Assistant on a permanent full-time basis, based in the Holywood area with a starting salary of £27,514 per year and staff benefits.Our client has a global reach in the Social Care sector, offering a wide range of services that support Adults and Children with learning disabilities. This client also...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Gordon Yates Full time

    Facilities Assistant Our client is seeking someone with relevant experience as a receptionist, facilities or in a front of house role. You will ideally have worked previously within a similar organisation.- the role is temping up to 6 Months;- £14-15 an hour-Who will you be working for?Our Client is an innovative healthcare organisation located in the City...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom Gordon Yates Full time

    Facilities AssistantOur client is seeking someone with relevant experience as a receptionist, facilities or in a front of house role. You will ideally have worked previously within a similar organisation.Temp role 4-8 weeks whilst the client recruits£14-15 an hourWho will you be working for?Our Client is an innovative healthcare organisation located in the...

  • Facilities assistant

    2 weeks ago

    London, Greater London, United Kingdom Morgan Hunt Recruitment Full time

    We have a current opportunity for a Facilities assistant for a leading legal firm located in central London on a permanent basis. As an experienced facilities assistant you will be required to carry out the following duties: Responsibilities Help desk management: Answering and replying to all FM queries through the Facilities help desk. Liaising with...

  • Facilities Assistant

    2 weeks ago

    London, Greater London, United Kingdom BACB plc Full time

    Job Summary Support in managing the Bank's day-to-day operations of the building and the Facilities team in accordance with the strategies agreed with the Head of Facilities Management. The provision of a complete office service support for all mail handling (normal, registered, courier, international shipment), as well as being accountable for receiving,...