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HR & Payroll Coordinator
4 months ago
- Operational_
- Is responsible for the completion and timely processing of the UK & Benelux monthly payroll in accordance with the payroll schedule and deadlines by: Collecting, preparing ,and transmitting data to the external payroll provider for monthly processing, and Provides timely and effective support for payslip related queries;
- Has responsibility for the management of payments related to overtime and holidays;
- Ensures that payroll is processed in accordance with internal Standard Operating Procedures (SOPs) and the payroll provider's agreed timeline;
- Is responsible for ensuring that all documents are in order to carry out any changes including salary increases, promotions, bonus payments, and any variances that occur;
- Works closely with the HRBPs to process terminations or contract changes;
- Ensures that all new hires are registered appropriately with any local authorities, payroll providers etc;
- Undertakes the administration of the time and attendance system and supports users;
- Supports the HRBP providing advice to local and international Managers on Payroll and HR administrativerelated issues;
- Owns the relationship with the local external payroll provider;
- Operates using a local database if any and the HRIS system, Workday for the effective management of employee data;
- Responsible for conducting regular audits of the payroll processes, making the necessary recommendations to the Senior HRBP for amendments as appropriate;
- Produces regular updates and reporting to the Senior HRBP and HRBPs within the team on all payroll anomalies so that appropriate and immediate remedial action can be taken;
- Responsible for checking calculations on any payroll reports and submitting changes, as needed;
- Builds strong working relationships with other HR colleagues and keeps an open dialogue to ensure a seamless and accurate process of any payroll related issues;
- Responsible for the processing and administration of reports, as directed, for financial analysis and information;
- Works closely and in collaboration with Global HR, Finance and the General Services Team;
- Set up and revise employee documents during the whole life cycle (amendments, confirmations, documents to authorities);
- Responsible for administering maternity leave payments and any other social security benefits for UK & Benelux e.g. maternity leave;
- Provides responsive and proactive support to both Line Managers and employees on any payroll query;
- Main point of contact for dealing with any adhoc queries and monthly reports asked by Finance;
- Ensures any entries are carried out as backup for vacation, manual entries gradings, maintenance of and employee data, expense management;
- Provides input and advice in the setup and implementimetracking new time tracking system;
- Works closely with the HRIS team in the implementation or roll out of any changes to Workday that directly impact payroll;
- Has effective tracking processes in place for the management of adhoc loans and payments to employees;
- Undertakes manual adjustments (as directed by the Senior HRBP) for the rounding up and down of holidays in Workday;
- Is responsible for fully understanding SOX regulations and adhering to those rules.
Governance_
- Seeks to find ways to develop or improve existing processes so that information is easily accessible by the team and accuracy is maintained;
- Is fully familiar with all internal key HR policies including but not limited to the code of conduct, disciplinary, grievance and terminations;
- Understands HR SOX obligations and the impact of noncompliance; can effectively discuss such topics with a good understanding;
- Always conducts work in a confidential and professional manner.
Workday_
- Has responsibility for ensuring that Workday contains correct information and works with the HR team to correct any errors or anomalies as identified through the administration of the payroll;
- Has joint responsibility with the wider HR Team for ensuring that the data input to workday is accurate and regularly audited;
- Liaises with the HRIS team, when necessary, to request support or guidance;
- Takes responsibility for ensuring Workday skills are up to date;
- Conducts regular audits of data within Workday by proactively running reports to check for gaps and effectively fills any gaps;
- Proactively makes suggestions on how to improve the administration of tasks.
Group HR_
- Ensures a good relationship is built with the wider HR team;
- Supports and shares good practice;
- Ensures personal knowledge of policies, processes and documentation is up to date.
