People Coordinator

2 weeks ago

London, Greater London, United Kingdom Mindshare Worldwide Full time

People Coordinator:

Job title:

People Coordinator:

Group:

Mindshare Worldwide:

Reports to:

Head of People Strategy:
Mindshare is a media services company that accelerates Good Growth for its clients.

Our company values of energy, empathy, and impact bind together our diverse global family of 10,000 people from every culture and with every specialist skill you can imagine.

People at Mindshare create ideas and solutions that help not only our clients, but also the industry and the world.


You can check out some of our people stories and client work and awards on LinkedIn or Instagram or hear about the company in the words of our own people here.


What We Can Offer You:


At Mindshare Worldwide, we offer a competitive salary package, with 25 days holiday increasing with service to a maximum of 30 days, with the option to buy an extra 5 days per year.

We also have an enhanced pension scheme, Bupa healthcare, a monthly wellbeing fund and early finishes on a Friday during summer.

These are just some of the great benefits we offer.

Based ten minutes from London Bridge tube station, our office has a rooftop with 360 views of London - a great space to hang out with colleagues and friends


We also offer an extensive training programme to help guide your career development, there's a wide range of options to suit everyone at all levels of your career.


Our Values & Behaviours:


Our new values, of
Energy,
Empathy and
Impact not only align with our Good Growth ambition but represent our commitment and dedication to our people, helping them grow their careers, fostering creativity, embracing humanity, and changing the world.

At Mindshare we are
open to difference. We believe in being open and supportive of our people and all their differences to help them succeed. Be different at Mindshare and use your difference to shape the world through media.

Our Commitment:

  • If you require any information on what to expect during the interview process, please also reach out to the People Team._

The Role:

The People Coordinator is responsible for delivering efficient administrative support that facilitates the smooth running of the HR Department. The People Coordinator must first and foremost be the guardian of administrative procedure, contributing ideas for continuous improvement. There will also be opportunity to be involved in People projects and initiatives.


The People Coordinator has the opportunity to play an active role in the team and generate ideas and contribute to wider projects.

A key part of the role is being able to handle a fast moving, constantly changing environment with a smile This role is central to maintaining a cohesive and positive working environment within the People team, so being hands on and ready to help with whatever comes up is essential.


Essential Criteria:

  • Entry level with a desire and passion to pursue a career in HR.
  • Experience within an HR environment desirable.
  • Excellent attention to detail
  • Understands the importance of data integrity and accuracy.
  • Ability to deal effectively with change and ambiguity.
  • Confidence in building relationships with all levels of staff.
  • Excellent written and oral communication skills.
  • Driven to achieve results and takes accountability.

Desirable Criteria:

  • CIPD Qualification

Responsibilities:

  • General day to day queries and first point of contact for all employee queries management of the team shared inbox (prioritising tasks for payroll and HR sorting in addition to dealing with queries such as reference requests / PO's etc.)
  • Responsible for all HR administration employment contracts, offer and pension letters, new starter 1st day inductions, probation, employee changes and payroll amendments, and leaver processing.
  • Obtain and ensure satisfactory reference checks are completed for all colleagues in line with company policy. Liaise with external provider to ensure relevant staff obtain DBS checks.
  • Setting up new starters on required internal systems, including Talent Tree (HRIS), Enboarder (onboarding), Jobvite (recruitment), TeamSeer (absence management) and DDS (finance)
  • Responsible for keeping employee data accurate up to date e.g., job title changes, salary increases, line management changes etc.
  • Ensure all monthly payroll processes are adhered to, establishing an efficient and transparent process that is understood by everyone in the People Team, and delivered in a timely and efficient manner to agreed SLAs and deadlines.
  • Monthly payroll submission on Talent Tree and on all payroll trackers.
  • Talent Tree upkeep and cleansed data to ensure all payroll amendments are tracked in Talent Tree accurately and in real time.
  • Working with Group M Payroll & Bens team to ensure monthly payroll paperwork is collated and processed accurately.
  • L&D Support and coordination of tasks (where Applicable)
  • Administration of Culture Amp our performance development pl

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