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Sales Administrator
3 months ago
Sales Administrator
Eastern Western Motor Group
Salary up to £23,000
Colleague Benefits:
- Enjoy your birthday off on us every year
- Colleague Discount We offer excellent discounts on new and used car purchases, parts and servicing across all our brands.
- Industry leading training and development opportunities.
- Access to Vitality at Work which offers discounted health screening, gym membership discount and health and wellbeing support.
- Generous Holiday Allowance Your free time matters to us We give all our employees up to 40 days annual leave each year.
- Your Family Matters As a family run Company, your family matters to us. We offer our employees a pension plan, death in service scheme and access to our staff saving club. We also offer free corporate passes for Five Sister Zoo, Almond Valley and many more local attractions
- Cashpoint is our retail discount partner. You can save hundreds of pounds on everything from holidays to your weekly shopping
- Colleague Referral Bonuses Earn £1000 by referring a friend or family member to work for us.
- Vehicle Introduction Bonus Earn £100 by referring a friend or family member to purchase a car at one of our Dealerships.
- Up to 5 study days off per annum, plus time off for any exams.
Role Overview Sales Administrator:
A Sales Administrator is responsible for ensuring that our vehicle records are kept up to date and ensure that the administration process is carried out smoothly and efficiently to ensure customer satisfaction.
- To ensure the appropriate documentation of vehicle sales and purchases is maintained
- To ensure the efficient risk management for the purchase of used vehicles by ensuring that the appropriate checks have been performed.
- Invoicing of vehicle sales.
- Taxing of vehicles and management of applicable RFL rebates.
- Maintain both internal and external channels of communication.
- Involvement in both Group and Branch ad hoc project work
- Management of warranty sales.
- Supervise the adoption of new vehicles.
- Maintain the vehicle ledgers and stocklists.
- Involvement in periodic stock checks
- Prepare monthly reconciliations and validations of vehicle related accounts.
- Assist with vehicle debtor credit control
- Manage DVLA registrations.
- Settlement of outstanding finance on vehicle purchases.
- Preparation of weekly stock and finance reports
- Maintenance of Motor Insurance database MIDFLEET
- Calculation of commission for monthly payroll where applicable
To find out more about Eastern Western Motor Group, please click on our Company page at the top of the advert.
At Eastern Western Motor Group, we believe its all about quality of life and finding a happy balance between work and family.
This is an amazing opportunity to work for a family run company who value their employees and in return provide state of the art working facilities, competitive salary packages, benefits and industry leading training.
What does the job entail?
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To maintain customer records mailing lists and record cards
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To maintain records of all promotion attendances costs follow up actions and substantiated sales
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To provide reports to Sales Manager as required
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Complete and process all vehicle orders accurately as directed by Sales Manager in line with sales orders demonstrations or showroom stock requirements
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Monitor vehicle availability and transit to dealership
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Collate and record all new vehicle delivery information creating files for new vehicles into stock and stock record book; create stock cards for new vehicles
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Complete new car sales orders and PDI instructions ensuring distribution of appropriate documentation to relevant Departments
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Complete predelivery administration and arrange registration and Vehicle Excise Licences for all sold vehicles and maintain a supply of registration numbers
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Maintain record of all key numbers by chassis No
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Timely preparation and accurate completion of all sales invoices
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Create and maintain all Used Car Stock cards Stock Books
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Provide administrative support to Sales team as required and keeping them informed of customer order status
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Maintain record of all tax renewals for Company Demonstrators to ensure timely renewal
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Create update and control stocklists advising the Sales team on stock activity and liaising with the Sales Manager regarding ordering new stock
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Provides accurate appropriate data for financial reporting
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To claim manufacturers bonuses campaign or sales bonuses if appropriate
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Assistance with any other task as required.What are we looking for?**- **Excellent communication skills**:
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Previous experience as a sales administrator within the motor industry:
Problem solving and decision making skills:
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Influencing and negotiation skills:
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Committed to providing high quality work:
- ** A
