Receptionist

1 week ago

Camden Area, Greater London, United Kingdom PURPLE Full time
Purple is seeking a smart, professional Receptionist for our office in London. This is a great opportunity for an extremely organised, efficient individual.

Your role will be to deliver a friendly and effective service to all visitors and staff while maintaining the security environment, the role is also responsible for switch board, site post and parcels.

Additionally, you will be responsible for ensuring that the reception area is maintained to always reflect our brand.

Key Responsibilities:

Reception:


Always cover reception desk and ensure there is adequate cover has been arranged, when attending meetings etc.nGreeting visitors and staff warmly and offering them help immediately.nProactively deliver a secure environment for staff, visitors, and stock at our offices.nCleaning, organising, and maintaining the reception area and meeting rooms.nScheduling appointments and meeting times.nSetting up meeting facilities, ensuring any IT equipment are in working order.nArranging refreshments/catering for meetings and daily office usenOrdering office supplies (including kitchen, stationary and staff needs)nMaintain the access system and associated data base of staff at Representing the business with a positive attitude and professional appearancenBuild and maintain a good working relationship with internal groups e.g.

Account teams and the Directors.nSwitchboardnAnswer a high volume of telephone calls and queries quickly and efficiently.nPass messages quickly via email/Microsoft Teams or in person.nPostnReceiving and distributing post.nEnsure the outgoing post is ready for daily collection.nEnsuring postal equipment has sufficient funds available and are organise maintenance when required.nBook couriers when required.


General Office Management:

  • Issue Passes for new starters and ensure employee photos are added to PeopleHR.n
  • Ensure that main office and stationery room are kept tidy of cluttern
  • Check fire exits and fire doors are clear and in good working order and record the findings in a clear and logical manner.n
  • Involvement in Office Health & Safety by ensuring relevant risk assessments are submitted.n
  • Act as a fire warden and following suitable training, to act as a first aider and maintain the accident book.n
  • Keep a register of H&S skills, fire marshals and first aiders.n
  • Liaise with building manager, maintenance, cleaners, and telephone co, as needed.n
  • Liaise with external contractors to ensure the smooth entry into our officen
  • To provide ad hoc administrative assistance to the Directors, maintenance and HR team as requested.n
  • Supporting teams with organising Travel arrangements (Flights, Hotels & Transfers)n
  • Management of digital and print subscriptions/publications.n
  • Support with any other reasonable requests from employees in the agency and being an agency point of contact

Skills and Experience:


Previous reception experience is required ideally in a luxury brand, hotel, or corporate environmentnAbove all the successful candidate must be personable, efficient and can use their initiative.nExcellent at multi-tasking with organisational skills second to none.nCompetent user of Excel, Word, and Outlook.nPro-active and able to show initiative/ideas to constantly improve the service to the business.nGood verbal and written communication skillsnExcellent eye for detail and high level of discretionnBe able to use judgment and seek guidance with confidential issues.

nNumeratenProven ability to work to stringent deadlines

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