Pa/office Administrator

2 weeks ago


Putney, Greater London, United Kingdom Carlton Recruitment Full time
Full time permanent


An interesting and varied role to support the Senior Partner and team (17), you will come from an SME, be used to working in a flexible role, able to learn quickly and be tech savvy.

Responsibilities for the PA/Administrator

  • Copy typing
  • Audio typing
  • Answer telephone calls, take messages or transfer calls to appropriate individuals
  • Greet visitors for meetings
  • Deal with all post and parcels received
  • Ordering stationery/cleaning supplies and all other equipment required
  • Arranging parcels/letters for posting
  • Dealing with petty cash
  • Keeping track of meetings in the diary
  • Update contact information of clients
  • Occasional travel arrangements and booking taxis
  • Producing invoices and statements
  • Liaising with all suppliers/contractors regarding any issues or maintenance work required within the office
  • Liaising with tenants of partner's properties
  • Filing Confirmation Statements for clients with Companies House
  • Entering timesheets for staff
  • Organise Christmas event
  • General administrative duties
  • Producing bound accounts for clients
  • Sending correspondence to HMRC for new clients
  • Basic accounting duties
Person spec for the PA/Administrator

  • Advanced knowledge of Microsoft Office word, Excel, PowerPoint, Zoom, Teams, CRM
  • Extremely organised
  • Good communication skills
  • Previous experience of a Secretary or Personal Assistant role
  • Ability to prioritise work and manage time effectively
  • Ability to work well under pressure
  • Attention to detail is a must


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